APPENDIX G() - Title Page

En. Mohamad Rizal Bin Abdul Rejab ... CHAPTER 6 GUIDELINES FOR INDUSTRIAL TRAINING REPORT WRITING 6.1 Introduction 6.2 Purpose 6.3 InTra Report...

0 downloads 432 Views 3MB Size
IG/REV.A 01/2017

UNIVERSITI MALAYSIA PERLIS

INTRA GUIDELINE

i

IG/REV.A 01/2017 [Type a quote from the document or the summary of an interesting point. You can position the text box anywhere in the document. Use the Text Box Tools tab to change the formatting of the pull quote text box.] ACKNOWLEDGEMENT

We would like to acknowledge the contributions by the Deans of all the School of Engineering and also those involved directly or indirectly in producing this Industrial Training (InTra) Guide. This publication of this guide would never been possible without their inputs and comments. The InTra Programme is one of the main components in the academic learning curriculum of Universiti Malaysia Perlis (UniMAP) and it has always been a mission of the Centre of Industrial and Governmental Collaboration, UniMAP to produce this guide which will enable students and staff to be well informed about the procedures and activities carried out throughout the InTra programme. This document is prepared by UniMAP’s InTra Coordinator : Prof. Madya Dr. Yufridin B. Wahab

Pn Safizan bt. Shaari

Prof. Madya. Dr. Mohd Rozailan Bin Mamat @

Pn Siti Zarina bt Md Naziri

Ibrahim

Pn. Norhayati bt. Sabani

Prof. Madya Dr. Mukhzeer Bin Mohamad

Cik Bibi Nadia bt. Taib

Shahimin

En. Mohamad Fahrurrazi b. Tompang

Mej. Prof. Madya Dr. Vithyacharan A/L

En. Lee Boon Beng

Retnasamy

En. Hirun Azaman Bin Ismail

Dr. Norsuria Binti Mahmed

Cik Khalilah Binti Mohamad Yusuff

En. Muhamad Izmer b. Yusof

Pn. Noor Shazliana Aizee Bt Abidin

En. Mohd Asyraf b. Che Doi

En. Abdul Halim b. Ismail

Dr. Mohd Sofian Bin Mohammad Rosbi

En. Anas b. Abdul Rahman

En. Mohd Rosli b. Abd Ghani

Pn Norazian bt Abdul Razak

En. Ahmad Mukhlis Bin Abdul Rahman

En. Hassrizal b. Hassan Basri

Pn. Siti Nur Idayu Binti Alias

En. Muhamad Khairul b. Ali Hassan

En. Kamarudin b. Mat Arsad

En. Mohamad Hanif b. Abd Hamid

En. Mohd Shahfi b Ismail

Pn. Sakinah bt. Zakaria

Dr. Neoh Siew Chin

Pn. Nooraizedfiza Zainon

En Mazlee b.Mazalan

Pn. Norashiken bt. Othman

Pn Noraini bt. Othman

En. Hasnulhadi b. Mohammad Jaafar ii

IG/REV.A 01/2017 En. Leong Kean Wei

En. Raziff b. Jamaluddin

En. Mohd Azaman b. Md Deros

Pn. Tengku Suriani bt. Tengku Yaakub

Pn. Sara Yasina Bt Yusuf

Dr. Shaifudin Bin Abdul Hamid

En. Mohd Zulham Affandi b. Mohd Zahid

Dr. Mohd Sazli Bin Saad

En. Muhammad Shakir bin Laili

En. Steven A/L Taniselass

En. Norjasmi b Abdul Rahman

Dr. Ruzelita Binti Ngadiran

En. Nasrul Helmei b Halim

Dr. Shaiful Rizam Bin Shamsudin

Pn. Nur Adyani bt Mohd Affendi

Pn. Mazwim Bin Mazlan

En. Muhd Hafizi b. Idris

Cik. Nurul Ashikin Binti Abdul Halim

Dr. Yeoh Cheow Keat

Pn. Noor Azira Binti Mohd Noor

Dr. Teh Pei Leng

Dr. Mohd Hafizuddin Bin Mat

Pn. Siti Hawa bt Mohamed Salleh

Dr. Rosemizi B. Abd Rahim

Pn. Yusrina bt Mat Daud

En. Ahmad Mukhlis Bin Abdul Rahman

En. Mohd Tajuddin b. Mohd Idris

Pn. Nur Azila Binti Azahari

Cik Hasneeza Liza bt. Zakaria

Pn. Nurul Afifah Bin Shuib

En. Zahari b. Awang Ahmad

Dr. Siti Kartini Enche Bin Ab Rahim

Pn. Hasnah bt.Ahmad

Pn. Norawanis Binti Abdul Razak

Cik. Syahida bt. Kamil

En. Mohamad Rizal Bin Abdul Rejab

En. Mohd Juraij b. Abdul Rani

With special thanks to all who have contributed directly and in directly to the production of this guide booklet

iii

IG/REV.A 01/2017 ABSTRACT

Industrial training (InTra) is one of the main components of the academic learning curriculum of Universiti Malaysia Perlis (UniMAP). The purpose of this Industrial Training Guide is to serve as a source of reference and a guide to students who are about to embark on their industrial training. Students are expected to fully utilize the guidelines given to handle situations and problems that may arise during the course of their training.

1) Revision 4: Jun 2013 - Endorsed by Jawatankuasa Pengurusan Akademik (JPA) : 2 Ogos 2013 2) Revision A : Januari 2017 iii

IG/REV.A 01/2017 TABLE OF CONTENTS Page ii

ACKNOWLEDGMENT

iii

ABSTRACT

iv

TABLE OF CONTENTS

CHAPTER 1 INTRODUCTION 1.1

Introduction

1.2

Industrial Training Outcomes

1.3

Definitions

1.4

Training Components

1.5

Roles and Responsibilities

1 1 2 2 3

CHAPTER 2 INDUSTRIAL TRAINING PREPARATION 6

2.1

Registration

2.2

InTra Application Briefing

2.3

InTra Placement Application Procedure

2.4

InTra Placement

2.5

InTra Leadership Workshop (Bengkel Kepimpinan InTra)

6 6 8 8

CHAPTER 3 GUIDELINES DURING INDUSTRIAL TRAINING 3.1

Reporting on Duty at the Host Company

9

3.2

Documents and Submissions

9

3.3

Change of Address

9

3.4

Industrial Training Duration

9

3.5

Change of Training Venue

10

3.6

Log Book

10

3.7

Attendance

10

3.8

Leaves of Absence

3.9

Insurance

3.10

Organizational Secrecy and Non-Disclosure

3.11

Termination and Dismissal

3.12

InTra Report

3.13

Training Completion

3.14

Performance Evaluation Forms

10 11 11 11 11 12 iv

IG/REV.A 01/2017

CHAPTER 4 INDUSTRIAL TRAINING EVALUATION

Page

4.1

Confirmation of Training Completion

13

4.2

InTra Prerequisites

13

4.3

Assessment during Training

14

4.4

Industrial Training Grades

14

4.5

Industrial Training Results

14

CHAPTER 5 INDUSTRIAL TRAINING RULES AND REGULATIONS 5.1

Discipline and Conduct

5.2

Pre-InTra Rules and Regulations

5.3

Rules and Regulation during InTra

5.4

Post-InTra Rules and Regulation

5.5

Disciplinary Actions

5.6

Appeals

15 15 15 16 16 17 17

CHAPTER 6 GUIDELINES FOR INDUSTRIAL TRAINING REPORT WRITING 6.1

Introduction

18

6.2

Purpose

18

6.3

InTra Report

18

6.3.1 General Guidelines

18

6.3.2 Binding

18

6.3.3 Cover Page

19

6.3.4 Language

19

6.3.5 Submission

19

6.3.6 Length of Report

19

6.3.7 Typing Format and Spacing

19

6.3.8 Margins

20

6.3.9 Pagination

20

6.3.10 Sub-divisions

20

6.3.11 Tables and Figures

20

v

IG/REV.A 01/2017 6.4

Layout of Contents

21

6.4.1 Preliminaries

21

6.4.1.1 Title Page

21

6.4.1.2 Host Company Verification Statement

21

6.4.1.3 Acknowledgement

21

6.4.1.4 Abstract

21

6.4.1.5 Table of Contents

22

6.4.2 Main Body (Text)

22

6.4.2.1 Introduction

22

6.4.2.2 Industrial Training Projects and Main Activities

22

6.4.2.3 Discussion and Recommendation

23

6.4.2.4 Conclusion

23

6.4.3 References

23

6.4.4 Appendices

23

CHAPTER 7 GUIDELINE FOR INDUSTRIAL TRAINING LOG BOOK WRITING 7.1

Introduction

24

7.2

Items to be reported in the Log Book

24

7.2.1 Work/Duties that are carried out by the student

24

7.2.2 Work/Duties that are observed

24

7.2.3 Work/Duties that are heard

25

Example of Log Book Writing

25

7.3

CHAPTER 8 CONCLUSION 8.1

Conclusion 26

vi

IG/REV.A 01/2017 APPENDICES

Page

Appendix A (i) – Flowchart for InTra Application Procedure

27

Appendix A (ii) – Sample of Resume

28

Appendix A (iii) – Application Letter for InTra

30

Appendix A (iv) – InTra Information Sheet

31

Appendix A (v) – InTra01 (Acknowledgement of Acceptance Industrial Training Application

32

Result ) Appendix B (i) – Sample of Host Company Offer Letter

33

Appendix B (ii) – Sample of Placement Letter to Host Company

34

Appendix B (iii) – Sample of Withdrawal Letter to Host Company

35

Appendix B (iv) – Sample of Replacement to Host Company

36

Appendix C (a) – Diploma Form

37

Appendix C (i-a) – InTra 02 Form (Host Company Evaluation Form)

38

Appendix C (ii-a) – InTra03 Form (InTra Monitoring Evaluation Form)

39

Appendix C (iii-a) – InTra04 Form (Oral Presentation Form)

40

Appendix C (iv-a) – InTra05 Form (Report & Logbook Form)

41

Appendix C (v-a) – InTra06 Form (Overall Evaluation Form)

42

Appendix C (b) – Degree Form

43

Appendix C (i-b) – InTra 03 Form (Host Company Evaluation Form)

44

Appendix C (ii-b) – InTra 04 Form (InTra Monitoring Evaluation Form)

45

Appendix C (iii-b) – InTra 05 Form (Industrial Training Evaluation Form)

46

Appendix C (iv-b) – InTra 06 Form (Overall Evaluation Form)

47

Appendix C (i-b.i) – InTra FTK 03 Form (Host Company Evaluation Form)

48

Appendix C (ii-b.i(A)) – InTra FTK 04(A) Form (InTra Monitoring Evaluation Form)

49

Appendix C (ii-b.i(B)) – InTra FTK 04 (B) Form (InTra Monitoring Evaluation Form)

50

Appendix C (iii-b.i) – InTra FTK 05 Form (Industrial Training Evaluation Form)

51

Appendix C (iv-b.i) – InTra FTK 06 Form (Overall Evaluation Form)

52

Appendix C (v) – Confirmation Form of InTra Completion

53

Appendix D (a) – Rubrics Diploma Form

54

Appendix D (i-a) – Rubric InTra 03 Form (InTra Monitoring Evaluation Form)

55

Appendix D (ii-a) – Rubric InTra 04 Form (Oral Presentation Form)

56

Appendix D (iii-a) – Rubric InTra 05 Form (Report & Logbook Form)

57

Appendix D (b) – Rubrics Degree Form

61

Appendix D (i-b) – Rubric InTra 04 Form

62

Appendix D(ii-b) – Rubric InTra 05 Form

63 vii

64 65 69

IG/REV.A 01/2017 Appendix D (i-b.i) – Rubric InTra FTK 03 Form

65

Appendix D(ii-b.i) – Rubric InTra FTK 04(A) Form

69

Appendix D(ii-b.i) – Rubric InTra FTK 04(B) Form

70

Appendix D(iii-b.i) – Rubric InTra FTK 05 Form

72

Appendix E (i) – Host Company Satisfaction Survey OMR Form

76

Appendix E (ii) – Student Industrial Training Satisfaction Survey OMR

77

Appendix F (i) – Cover Page Format

78

Appendix F (ii) – Text Report Format

79

Appendix F (iii) – Title Page Format

80

Appendix F (iv) – Abstract Format

81

Appendix F (v) – Tables of Contents Format

82

Appendix F (vi) – Reference System – Number System

84

Appendix G – InTra Log Book Format

88

viii

CHAPTER 1

INTRODUCTION

1.1

Introduction Industrial training (InTra) is one of the major courses in the academic curriculum outlined by

Universiti Malaysia Perlis (UniMAP). Students are required to pass Industrial Training to be eligible for graduation and to be conferred the Bachelor Degree and Diploma in UniMAP. Students will be placed in a specific organization to enable them to be exposed to the real working environment.

The purpose of this Industrial Training Management Guideline for Bachelor Degree and Diploma is to serve as a source of reference and guide for students who are about to embark on their Industrial Training program. Students are expected to fully utilize this guideline to handle situations and problems that may arise during the training period.

1.2

Industrial Training Outcomes The course outcomes of Industrial Training are listed in the HEA-01 Forms for DIT 361, BIT

190, BIT 290, BIT 291, EIT 302, KIT 432, PIM 400 and PIT 304 courses.

1

1.3

Definitions Terms used in this guideline are defined as in Table 1.1 below.

Table 1.1: Terms used in this guideline Industrial Training

A course which is taken by students to fulfill their programme’s requirement where they will be placed in a selected industry/host company for a period of 12 weeks (between semester 6 and 7).

Application for Placement

A process where students apply for Industrial Training placement to Host Companies which have been endorsed by the respective Schools.

Confirmation of Placement

A process where an official confirmation of placement to a specific Host Company to selected student(s) is produced by the staff of the respective Schools.

Students’ Evaluation

A process where students who registered for Industrial Training are evaluated by Supervisors from their respective Schools and Host Company Supervisors.

1.4

Training Components The InTra should have the following features:

a) Practical and project based training. b) Research and development based. c) Communication and management skills. d) Costing and safety awareness. e) Exposure to data collection, troubleshooting, improvement, design and development of system. f) Understanding on system operation as a whole.

2

1.5

Roles and Responsibilities Roles and responsibilities of different parties involved in Industrial Training are elaborated in Table 1.2. Table 1.2: InTra Roles and Responsibilities

Director of CIGC

Responsible for the overall planning and execution of Industrial Training for UniMAP students at the University level

Dean of schools

Responsible for the overall planning and execution of Industrial Training for UniMAP students at the respective School level

Programme Chairman

Responsible for monitoring all activities that are related

(CIGC)

to Industrial Training in UniMAP.

Coordinator for Industrial Responsible for monitoring all activities that are related Networking

and

Quality to Industrial Training in UniMAP at his/her respective

Management (PJIPK)

School level

School Supervisor

Responsible for the evaluation of selected Industrial Training students that have been assigned to them.

Host Company Supervisor

Responsible for the evaluation of selected Industrial Training students that have been assigned to them at the Host Company.

Assistant Registrar (CIGC)

Responsible for recording updates of all activities that are related to the Industrial Training in UniMAP

Assistant Registrar

Responsible for the preparation, record and updates of

(Schools)

all activities that are related to Industrial Training at his/her respective School level

Administrative Assistant

Responsible for assisting the Assistant Registrar in

(CIGC)

preparation, record and updates that are related to the Industrial Training in UniMAP.

Administrative Assistant

Responsible for assisting the Assistant Registrar in the

(Schools)

preparation, record and updates of activities that are related to the Industrial Training at his/her respective School level.

3

1.5.1

Centre for Industrial and Governmental Collaboration (CIGC) a) Planning and coordinating Industrial Training. b) Planning the training scopes and guidelines. c) Coordinating the collaboration between student’s school supervisor and the host company supervisor. d) Preparing the evaluation procedures. e) Briefing students on their roles and responsibilities. f) Coordinating the industry visit by the school supervisors. g) Assisting the Schools in conducting visits and discussion with the Host Company Supervisor, monitoring students’ progress, assessment and presentation. h) Reviewing and analyzing the feedback from company, supervisor and students before, during and after InTra. i) Assessing students’ evaluation form. j) Responsible for student’s welfare during InTra.

1.5.2

Schools a) Each school will select one coordinator for the students. b) Each coordinator will monitor various relevant aspects of the InTra. c) Conduct visits and discussion with the Host Company Supervisor, monitor students’ progress, assessment and presentation. d) Each School Coordinator will assess students’ performance during InTra. e) Each School Coordinator has to develop and maintain good rapport with the Host Company Supervisor, review the logbooks and final report. f) Each School coordinator will submit the evaluation form upon completion of the InTra to the School Coordinator.

1.5.3 Host Company a) Planning and scheduling InTra. b) Selecting and assigning the student’s Host Company Supervisor. c) Planning and discussing with students on details of InTra. d) Liaising with the School Supervisor during visits. e) Supervising and guiding students during InTra. f) Assessing students’ logbooks (Appendix G) and periodically reviewing their report (Appendix F(i) to F(vi)). 4

g) Evaluating student’s performance using InTra02 Form for Diploma (Appendix C(i-a)) and InTra03 Form for Degree (Appendix C(i-b)). h) Providing the necessary physical facilities to the students to carry out the tasks assigned to them.

1.5.4

Students a) Attend the InTra Leadership Workshop. b) Adhere to the University and Host Company’s rules and regulation. c) Identify the suitable company and apply for placement. d) Attend InTra at Host Company from start till the end, and not changing Host Company under any circumstances, unless permitted by the Host Company AND the University as in Appendix B(iv). e) Maintain good discipline and personal conduct. f) Adhere to training schedules and complete the assigned duties and tasks on time. g) Regularly update their report and logbook. h) Develop and maintain good rapport with company staff. i) Acquire as much knowledge and skills as possible. j) Inform Host Company and School Coordinator if faced with any problem. k) Upkeep the image of University and Host Company. l) Submit the logbook and report to the Schools at the end of InTra.

5

CHAPTER 2

INDUSTRIAL TRAINING PREPARATION

2.1

Registration Students are required to register for the Industrial Training as according to the registration

instructions. Students who failed to do so will NOT BE ALLOWED to undertake the course.

2.2

InTra Application Briefing Students are required to attend the briefing, which purpose is to explain about the guidelines

of choice and application for Industrial Training. The overall flow for application process is provided in Appendix A (i).

2.3

InTra Placement Application Procedures Application for placement needs a resume (Appendix A (ii)), an official application letter

that is issued by their respective Schools (Appendix A (iii)), and Acknowledgement of Acceptance Industrial Training Application Form (Appendix A (v)). Potential organizations can be identified either by referring to the Database of Companies that is available at the CIGC portal/UniMAP website, by contacting the organization directly, or going through online sources.

For organizations that are not listed in the Database of Companies, students are advised to get detailed information before applying for placement at that company. As a guide, details that are required are:

a) Background of the Organization b) Types of Activities c) Service that are provided by the company d) Types of products that are produced by the company

6

After gathering all information and the organization is deemed suitable, students must get approval from their School Coordinators before applying. Upon approval the next steps are as follow:

a) Students must contact the organization’s Human Resource Department b) Students must introduce themselves, and to let them know about the reasons for contacting them. c) Students must submit the official application letter, resume and relevant documents to the organization. d) Students must prepare for an interview (if required) on theoretical knowledge, practical and UniMAP’s general information. e) If the organization could not provide an immediate decision, students are advised to leave the application documents and follow up on the application later.

After the placement has been confirmed, students must present a copy of the Acknowledgement of Acceptance Industrial Training Application Form (Appendix A (v)) and/or the Company’s Offer Letter (Appendix B (i)) as soon as possible to the School Coordinator for record purpose. Students are advised to consult School Coordinator on matters related to the selection and problems that may arise in application for placement.

Upon the confirmation of placement there are several regulations to be followed:

a) Students are NOT ALLOWED to accept more than one training place at a time. b) Students are NOT ALLOWED to change training placement venue after the confirmation of placement letter (Appendix B (iii)) has been issued by respective Schools. c) Once placement is offered by the Host Company, students are required to response to the offer within the stipulated period, or the soonest possible. d) Students are NOT ALLOWED to ask potential companies about allowances.

7

2.4

InTra Placement Student placements will be approved once the students have met ALL the following criterias: a) Attended the InTra Leadership Workshop and related briefings. b) Achieve the ‘active’ status (with a CGPA of at least 2.0). c) Completed minimum to start the Industrial Training course is as follows: i.

DIT 361 – 92 unit

ii.

BIT 190 – 30 unit

iii.

BIT 290 – 60 unit

iv.

BIT 291 – 60 unit

v.

EIT 302 – 60 unit

vi.

KIT 432 – 106 unit

vii.

PIT 302 – 100 unit

d) Require directives issued by the University.

The Coordinator for Industrial Networking and Quality Management, will issue an Official Application Letter (Appendix A (iii)). The letter should contain: a) The name, address, phone and fax number of the school b) The names of the responsible officer/contact persons c) The phone and fax number of the University d) The Industrial Training start-end dates and duration of the attachment

PLI will also send an official Confirmation of Placement Letter (Appendix B (ii)) to the organization to inform them of the Trainee’s Name, and the date-time that the students are due to report for duty.

2.5

InTra Leadership Workshop (Bengkel Kepimpinan InTra) All students that are due to register for the Industrial Training are expected to attend InTra

Leadership Workshop (Bengkel Kepimpinan InTra). The attendance is COMPULSORY. This workshop serves as a guide to the students on the procedures that need to be undertaken while undergoing training in the organizations. Students will also be briefed on the methods and guidelines for writing their Log Books and Industrial Training Reports.

8

CHAPTER 3

GUIDELINES DURING INDUSTRIAL TRAINING

3.1

Reporting for Duty Students are required to report for duty at their respective organization at the specified time

and date students are required to submit InTra Verification Form. They are also required to dress up properly and appropriately, to show a high level of enthusiasm and to protect the image of the University at all times.

3.2

Documents and Submissions

When reporting for duty, students are required to produce the following documents to the Host Company: a) Host Company Offer Letter (Appendix B (i)) b) Student Matric Card c) Confirmation of Placement Letter (Appendix B (ii)) d) Industrial Training Log Book (Appendix G)

3.3

Change of Address Any change of training venue (ONLY upon instruction by the organization/host company)

or house address MUST be reported in writing to the University immediately.

3.4

InTra Duration Students are required to go on the industrial training within the required duration. Students

can start their training earlier. However, students are NOT ALLOWED to end their training before the date stated in the Letter of Acceptance/Offer Letter. Students who leave their training earlier than the ending date (even with the organization’s/host company’s approval) shall be required to repeat their training and disciplinary action will be taken against them. However, final decision will be made upon discussion with Dean and Director of CIGC.

9

3.5

Change of Host Company Students are NOT ALLOWED to change training venue, except for health problem

(medical report) and sexual harassment and forced labour (police report & evidence). Those reasons must have written permission from the Director of CIGC AND respective School’s Dean AND approval from the present company.

3.6

Log Book Students must always keep their log book with them at all times during training for ease of

making activity recording and daily updates. The log book must be handed to the Host Company supervisor AT LEAST once in every two weeks for review and acknowledge by signature, and must be presented to the School Supervisor during their visit.

3.7

Attendance Students are required to be present for work daily throughout the period of the Industrial

Training and to obey all work and organizational rules and regulations set by the Host Company.

3.8

Leaves of Absence Students are ineligible for any leaves of absence and annual leaves. However, students may

seek for approval from the Host Company AND Coordinator for Industrial Networking and Quality Management approval for any pre-planned leaves of absence. In the case of an emergency, students are required to inform their Host Company supervisors AND Coordinator for Industrial Networking and Quality Management immediately and to apply for official leave once they are back from the emergency leave. The University will only recognize medical certificates from government hospital or UniMAP panel clinics. A copy of the medical certificate MUST be pasted in the Industrial Training Log Book on the day of leave, and another copy MUST be submitted to Coordinator for Industrial Networking and Quality Management. Student who is absent from work without valid reason prior to the approval of Host Company will have to face the disciplinary action by the university or be disqualified from their 10

Industrial Training course.

3.9

Insurance The University will provide group insurance coverage for all students who are will perform

their Industrial Training. In the event of any accidents during training, the student or their representative is required to contact the School’s Coordinator, Centre for Industrial and Governmental Collaboration and Students Affair Department (HEPA) immediately. Students are advised to be extra cautious about their safety throughout their training.

3.10

Organizational Secrecy and Non-Disclosure Students are strictly prohibited to expose any information to any third parties without a

proper written permission from the organization. Students are also strictly prohibited to produce their own copies and pictures of any documents and equipments which are confidential and deemed as the trade secret of the organization without written permission.

3.11

Termination, Dismissal and Fail Students who failed to obey their respective organizational rules and regulations will be

disqualified from their Industrial Training course. Major disciplinary problem (e.g: complaints from Host Company (HC), failure to submit logbook, report and required documents on time, and involvement/accusation of crimes) will be liable for disciplinary action according to UniMAP’s Industrial Training Guidelines (as stated in Chapter 5).

3.12

InTra Report Students are expected to submit their full Industrial Training Report by the end of the

training. Thus, they are advised to update their reports in stages throughout the training period. The University will not entertain any kind of appeal for late submission of report.

3.13

Completion of Training At the end of the training period, students are required to obtain a SIGNED

VERIFICATION OF COMPLETION as in Appendix C (v) from respective Host Company 11

Supervisors. Students who are unable to produce this form to the School Coordinators will be considered to have not completed or attended the Industrial Training, and will be asked to repeat.

3.14

Performance Evaluation Forms Students are required to submit their Performance Evaluation Forms (InTra02 Form for

Diploma (Appendix C (i-a)) and InTra03 Form for Degree (Appendix C (i-b))) to their Host Company Supervisors a month prior to the completion of training for evaluation purposes. Completed forms must be submitted to the School Supervisors during their visit to the company OR as per School Coordinators’ instructions.

12

CHAPTER 4

INDUSTRIAL TRAINING EVALUATION

4.1

Confirmation of Training Completion Students who have completed their training are required to submit the following documents: 1. Log Book 2. Industrial Training Report 3. Acknowledgement Letter of training completion from host company

4.2

Industrial Training Pre-requisites Before starting their training, students need to fulfil the following criteria: a) Must be in the ‘active’ status (with a CGPA of at least 2.0). e) Completed minimum to start the Industrial Training course is as follows: i.

DIT 361 – 92 unit

ii.

BIT 190 – 30 unit

iii.

BIT 290 – 60 unit

iv.

BIT 291 – 60 unit

v.

EIT 302 – 60 unit

vi.

KIT 432 – 106 unit

vii.

PIT 302 – 100 unit

b) Other directives issued by the University. c) Subjected to Dean’s approval if students do not fullfil the criteria mentioned above

Students will be disqualified from attending their Industrial Training if he/she does not meet ALL the requirements stated above.

13

4.3

Industrial Training Assessment The Diploma assessment breakdowns are as follow: a) Performance Evaluation by Host Company Supervisor

- 30%

b) Monitoring Evaluation

- 10%

c) Log Book

- 20%

d) Presentation after Completion

- 20%

e) Industrial Training Report

- 20%

TOTAL

100%

The Degree assessment breakdowns are as follow: a) Performance Evaluation by Host Company Supervisor

- 30%

b) Log Book

- 20%

c) Monitoring Evaluation

- 20%

d) Industrial Training Report

- 30%

TOTAL

100%

Students MUST submit all the required materials and documents for the assessment above.

4.4

Industrial Training Grades Degree students will be given Pass or Fail according to the University’s Examination

Evaluation System. Meanwhile, Grades will be given to Diploma student based on UniMAP examination grading system.

4.5

Industrial Training Results Result Slip will be issued by the University after approval by the University’s Examination

Board. Students who failed MUST repeat the training.

For any appeal for re-assessment of the results, terms and conditions in Chapter 3 shall be observed.

14

CHAPTER 5

INDUSTRIAL TRAINING RULES & REGULATIONS

5.1

Discipline and Conduct Students are responsible to show a high level of discipline and conduct worthy of a

University student both within and away from the Host Company/organization.

5.2

Pre-InTra Rules and Regulation Students need to make ample preparation prior to their Industrial Training. Items that need to

be taken into careful consideration are as follows:

a) To register the course (Industrial Training) within the stipulated registration period. b) To attend InTra Leadership Workshop. c) To attend any briefing related to Industrial Training at the specified time and date. d) To apply for placement according to the regulations determined. e) To accept only ONE offer during Industrial Training Placement. f) Not to reject/change verbally/written accepted offers without the consent of the School’s Coordinators. g) Not to falsify any documents that is being submitted to the Host Company, School and/or CIGC.

Students may refer to the Flowchart for InTra Application Procedure as in Appendix A (i).

5.3

Rules and Regulation During InTra Students who have satisfied all requirements in paragraph 5.2 will be eligible to go on an

Industrial Training within the stipulated period.

Items that need to be taken into careful consideration are as follow: a) To obey all University and Host Company’s Rules and Regulations. 15

b) To report in for duty at the Host Company at the specified date and time. c) To complete the Industrial Training at the specific Host Company until the completion date. Any applications and appeals for shortening the duration of training will not be entertained. d) Not to change the Host Company without any written permission from the Director of CIGC AND respective School’s Dean. e) To fill-up and submit all related forms and documents within the stipulated submission period without forgery. f) To observe organizational secrecy with care. g) Not to take any leave of absence without prior approval from Host Company or University or both.

5.4 Post-InTra Rules and Regulation Students who have completed the Industrial Training course successfully, without any disciplinary problems will pass the course. However, the official results for the training will be issued after the endorsement made at School and University levels.

Items that need to be taken into careful consideration after completion of the training are as follow:

a) To submit the following documents on the completion of InTra at the stipulated date and time: i.

Log Book

ii.

Industrial Training Report

iii.

Acknowledgement Letter of training completion from host company

b) To submit the Industrial Training Report and Log Book without any falsification and forgery.

5.5

Disciplinary Actions Student who failed to obey the rules in paragraph 5.2, 5.3 and 5.4 will be punished with the

following actions: 16

a) Official Warning Letter OR b) Cancellation of Industrial Training Registration OR c) Mark deduction not more than 50% OR d) Fail and liable to repeat the InTra Programme in next session OR e) Others decision(s) decided by University. *Notes: Official Warning Letter must be Carbon Copied to Dean, Deputy Dean of HEPA, RPS, InTra Coordinator and CIGC.

5.6

Appeals Students have the right to submit an appeal letter upon the disciplinary actions taken on

them. The appeal letter must be submitted to the respective Dean of the Schools, and carbon copied (cc) to the Director of the CIGC within 14 days from the date stated on the disciplinary action letter that is issued to them.

17

CHAPTER 6

GUIDELINES FOR INDUSTRIAL TRAINING REPORT WRITING

6.1

Introduction This chapter will explain the guidelines in writing and formatting an Industrial Training

Report. This report is part of the assessment requirement and the following guidelines are set out to ensure the format and final form of the report will meet the minimum requirements in order to complete the Industrial Training. Students MUST follow these guidelines when preparing the report.

6.2

Purpose All details stated in this document are intended to guide students in preparing a high-quality

official report of their Industrial Training.

6.3

Industrial Training Report

6.3.1 General Guidelines a) Report should be typewritten on white papers and placed in a proper order. b) Paper used must be of A4 size (210 x 297mm), and the minimum weight of the paper is 80 grams. c) Capital letters must be used at the start of every sentence and noun. After comas and full stops, ONE blank space must be provided prior to the next word.

6.3.2 Binding The final report must be stapled-bind with black tape at the side. Transparent Plastic covers should be used for the front and the back of the report.

18

6.3.3 Cover Page The student’s name and Programme, the School, the University, and the year of submission should be typed on the front cover and printed out in block letters of 18 point size (Times New Roman).

The cover and back pages for each school is as follow: Programme

Cover pages colour

School of Mechatronic Engineering

Light Blue

School of Manufacturing Engineering

Purple

School of Material Engineering

Yellow

School of Microelectronic Engineering

Orange

School of Computer and Communication Engineering

Red

School of Electrical Systems Engineering

Green

School of Bioprocess Engineering

Pink

School of Business Innovation and Technopreneurship

Brown

School of Environmental Engineering

Peach

School of Human Development and Communication Technology

Light Green

Faculty Engineering Technology

White

Refer to Appendix F (i) for cover page text format.

6.3.4 Language Reports must be fully written in English.

6.3.5 Submissions Students are required to submit ONE hardcopy of stapled bound report and ONE softcopies in CDs, to their respective Schools.

6.3.6 Length of the report The final report should not exceed 60 pages (excluding appendices).

6.3.7 Typing Format and Spacing Report should be typed, one and half-spaced, on one side of the paper using Word-processed. 19

The acceptable font and font size format are Times New Roman and font size 12 pt, justified. Single spacing is used for Table, Figure, notes, footnotes and references. 6.3.8 Margin Top Edge

: 2.5 cm or 1 inch

Bottom Edge

: 2.5 cm or 1 inch

Right Side

: 2.5 cm or 1 inch

Left Side

: 3.5 cm or 1.35 inch

Refer to Appendix F (ii) for margin of report format.

6.3.9 Pagination All the pages are numbered consecutively at the centre bottom of each page. The Preliminaries are numbered in consecutive lower case Roman numerals (i, ii, iii, etc). The title page at the front of the report is considered to be page i, but the number is not typed. Roman numeral ii, appears on the next page after the title page. The text and all References and Appendices pages are numbered consecutively in Arabic numerals (1, 2, 3, 4, etc) beginning with 1 on the first page of the text.

6.3.10 Subdivision The internal organization of the text should be used consistently throughout the report. It is recommended that the text should be divided into chapters. Text in each chapter should be organized based on chapter numbers and content numbers in sequence. For example are Chapter 1, Chapter 2, Chapter 3 and Chapter 4. Sub-divisions are also permitted.

Content of each chapter may be divided under headings and sub-headings such as 1.1, 1.2, 1.3, and so on.

6.3.11 Tables and Figure Tables must be properly centered on the page within the prescribed margin. Each table must bear a reference number (in Arabic numeral) and a caption. The number must correspond to a similar number in the text. It may be useful to place tables in each chapter very close after to the discussion related to the table and number them in sequence, i.e; table found in Chapter 3 should be numbered Table 3.1, Table 3.2, and so on.

20

The word ‘Table’, its number and its caption appear above the table (font 12, single-spaced). If any table continued onto the following or subsequent pages, the top line of the pages reads: Table 1.2 continued. The caption is not repeated. If the table is reproduced, the reference must be cited. The word ‘Figure’ or ‘Fig.’ is numbered in Arabic numeral, and its caption is placed below the figure (font 12, single-spaced).

6.4

Layout of Contents Final Report Project is composed of four parts, which are explained below:

6.4.1 Preliminaries The Preliminaries are made up of a number of sections such as title page, acknowledgement, Company Verification Statement, table of contents and abstract.

6.4.1.1 Title Page Important information to be included at the front page – University, course name and code, name of the student, matric no, programme, academic year of submission, Host Company’s name and address. Reports must be entitled “Industrial Training Report”.

Refer to Appendix F (iii) for title page format.

6.4.1.2 Host Company Verification Statement Refer Acknowledgement Letter of training completion from Host Company.

6.4.1.3 Acknowledgement Acknowledge any help you received throughout your project. These include helps from staff personnel as well as the facility provided for the project.

6.4.1.4 Abstract Abstract is short, information packed summary of the activities throughout the training/project. In one or two paragraphs, students should state the purpose of the project, the essentials of the project or the outcomes of the project in brief. Abstract should be

21

informative, as it should serve as a substitute for the whole report. Abstract must concretely summarized and shall be written in one page. Refer to Appendix F (iv) for abstract format.

6.4.1.5 Table of Contents The titles of parts, sections or chapters and their principal subdivisions should be listed in the Table of Contents and must be worded exactly as they appear in the body of the report.

Refer to Appendix F (v) for table of contents format.

6.4.2 Main body (Text)

6.4.2.1 Introduction In introduction, the host company’s background should be highlighted. This includes its organizational structure, top management team, corporate profile and etc. It is also desirable to include an organizational chart of the management/departmental hierarchy. This section should include the scope of work of the department where the student is attached, the tasks (e.g main activities), and the projects involved. (Students are advised to discuss with their Host Company’s management/supervisors before writing and reporting on confidential matters so that it may not go against the policy of the organization)

6.4.2.2 Industrial Training Project and Main Activities

A detailed description of the methodology and materials used (inclusive design and testing phases) should be given. Any interesting and important steps taken in solving/troubleshooting problems should be included.

Then, the obtained results from daily/periodic duty and tasks must be presented in the report. Students must give specific explanation about the topics, and be creative in presenting their results. Every detail of duties and task must be supported by tabulated data, graphs, diagrams, charts or pictures and theoretical knowledge learned during study.

22

These contents must also be factual and accurate, based on references from magazines, books, journals, manuals, work instructions etc. Students are also required to relate their practical experience to their theoretical knowledge learnt in the course of their study.

6.4.2.3 Discussion and Recommendation Students should emphasize evaluation on the subject/material/process/problem faced. The significance of challenges and limitations of findings/solutions should be discussed.

6.4.2.4 Conclusion This is usually treated as the last major division of the text. Students are to conclude their work and findings in this section. Further improvements or suggestions for future work should also be mentioned. The text should not be more than one page.

6.4.3 References References must be presented according to the number system.

Refer to Appendix F (vi) for references format.

6.4.4 Appendices Each part has several sections which may be arranged in a numerical sequence of chapters.

23

CHAPTER 7

GUIDELINES FOR INDUSTRIAL TRAINING LOG BOOK WRITING

7.1

Introduction The Log Book is an important assessment component in the Industrial Training course. A

Log Book is usually used to record ideas, engineering processes, experimental tests, results and observations. If properly organized and maintained, it can help to recall important information that might be useful in report writing. It is a good practice for the students to update their Log Book on a daily basis and to get their Host Company’s supervisors verification on a fortnightly basis.

7.2

Items to be reported in the Log Book Entries that are written in the Log Book are usually short and precise. Information that is

usually entered into a Log Book is as follows:

7.2.1 Works carried out by the student Work and duties that are carried out personally should be detailed out from the start to the end. All explanations and reporting are best supplemented by sketches of diagrams, pictures or calculations.

7.2.2 Works that are observed The organization usually does not allow students to carry out dangerous and highly specialized job. In these situations, students are allowed to observe and note down in details every step that is taken in carrying out the job by the co-worker or authorized personnel. Learning through observation is also an essential part of the training.

7.2.3

Work/Duties that are heard In established organizations, some of the settings of important equipments that are the

backbone of the company’s operation are too critical to be risked for demonstration purposes. Thus, it is also important for the student to learn and report about duties and operations of certain equipments/systems through listening.

24

7.3

Example of Log Book Writing a) Record down the instructions given by the Host Company’s Supervisor b) List down all equipments/documents that are required to carry out the task c) List down each detailed step one-by-one from the start until the end d) Relate the activities with theoretical knowledge e) Sketch all equipments and components that are involved, and calculations done f) Details of the task conducted and results gathered g) References h) Make a conclusion, summary, comments and perhaps suggestions on how the task may be improved.

25

CHAPTER 8

CONCLUSION

8.1

Conclusion Students are always advised to contact the University in the event of any problem that arises

during the course of their Industrial Training. The contact person could be the School’s Coordinators, or CIGC personnel through the addresses, e-mail addresses and telephone numbers that are listed in the Industrial Training Log Book.

The University wishes all students the best in their Industrial Training and hopes that all students will be able to benefit greatly from this experience. The exposure and knowledge that will be acquired throughout this duration will surely help the students in their future undertakings.

Students need to show a high level of commitment and discipline during their training as they will reflect on the University’s image to the industry and community.

26

Appendix A(i) - Flowchart for InTra Application Procedure Start School briefing to the students by InTra Coordinator Resume submission

Resume reviewed by InTra Coordinator

Rejected

Accepted Application letter uploaded in the School Portal

New application

Documents for submitting application 1. Resume (Appendix A(ii)) 2. Application letter (Appendix A(iii)) 3. InTra information (Appendix A(iv)) 4. Feedback Form InTra 01 (Appendix A(v))

Follow up by students

Result from Industry in InTra 01 (Appendix A(v))

Rejected

Accepted Inform to InTra Coordinator Record End

27

Record

Appendix A(ii) – Sample of resume

28

29

Appendix A(iii) – Application letter for InTra

30

Appendix A(iv) – InTra Information Sheet

INDUSTRIAL TRAINING PROGRAMME (InTra) INTRODUCTION Industrial Training program (InTra) is a program that is much similar to conventional industrial training in renowned universities. In UniMAP, every student has to undergo compulsory practical work in term of industrial training prior to the completion of their studies. OBJECTIVE     

To expose the students to Engineering practice and professional work style. To introduce students the relationship between theory and real application. To expose students to the actual working environment. To expose students build and improve creativity. To provide a channel for sharing/exchange of ideas between the students and other staff of the industry.

PROGRAM DETAIL The details of the Industrial Training (InTra) are as follows: Tentative Date : 2nd May 2011 – 22th July 2011 Duration : 12 weeks (However, extension of training period is acceptable through formal notification). Attendance : If any attitude problem please contact programme coordinator. Program : Bachelor of Engineering (Mechatronic Engineering). Student : 3rd year student. Credit Hour : 6 credit hours. QUERY If you have any doubt, please do not hesitate to contact us at: Muhamad Khairul Bin Ali Hassan, Industrial Coordinator, Mechatronic Engineering Programme, School of Mechatronic Engineering, Universiti Malaysia Perlis, 02600 Ulu Pauh, Perlis, MALAYSIA Tel (O) : 604-9885244 Tel (HP) : 6019-5048644 Fax : 604-9885167 Email : [email protected]

31

Appendix A(v) – Acknowledgement of Acceptance Industrial Training Application Result (InTra 01) Universiti Malaysia Perlis UniMAP School of Environmental Engineering Acknowledgement Of Acceptance Industrial Training Application Result Thank you for supporting our Industrial Training Program. We appreciate if you can complete and return this form to us within 3 weeks upon receiving this application form: Dr. Irnis Azura Zakarya Industrial Coordinator, Environmental Engineering Programme, School of Environmental Engineering, Universiti Malaysia Perlis, 02600 Ulu Pauh, Perlis, MALAYSIA Tel (O) : 604-9885128 Fax : 604-9885134

Tel (HP) : 6013-3064928 Email : [email protected]

Student Name:

Status

1) ……………………………………

Accepted

Rejected

KIV

2)……………………………………..

Accepted

Rejected

KIV

3) ………………………………..…..

Accepted

Rejected

KIV

4) ………………………………..…..

Accepted

Rejected

KIV

Training Duration:

12 Weeks

Student Reporting Date: 2nd May 2011 or Report at : Benefit Provided:

Others

Please state ...……..………….

.…..…………………………………..…………

...……….……………………………..…………………………………. .……………….……………………………………….……….…...……

Comments /Suggestions /Remarks: ……………………………………………………………………………………….…...……....

Confirmed By: …………………………… Name : Designation : Company : Contact No. : Fax :

32

Appendix B(i) – Sample of Host Company (HC) Offer Letter

33

Appendix B(ii) – Sample of Placement Letter to Host Company (HC)

34

Appendix B(iii) – Sample of Withdrawal Letter to Host Company (HC)

35

Appendix B(iv) – Sample of Replacement Letter to Host Company (HC)

36

Appendix C (a) – Diploma Form

DIPLOMA FORM

37

Appendix C (i-a) – Industrial Training Host Company Evaluation Form (InTra02)

InTra 02 Diploma INDUSTRIAL TRAINING EVALUATION FORM (To be filled by the Host Company) Student Name : Programme :

IC No. : Matric No. :

Host Company Name

:

_____________________________________________________________________

Please answer all items and tick (√) at POOR

UNSATISFA CTORY

AVERAGE

GOOD

EXCELLENT

1

2

3

4

5

A. Performances 1

Knowledge about Workplace

2 Understand the Job Scope 3 Work Quality 4 Time taken to acquire work skills 5 Minimal Supervision 6 Ability To Apply Knowledge B. Personality and Attitude 1 Initiative 2 Motivation 3 Work Attitude 4 Commitment 5 Discipline/Punctuality 6 Responsibility/Adaptability to duty 7 Professional Appearance/Self Confidence C. Skills 1 Presentation /Writing 2 Decision Making 3 Leadership 4 Problem Solving 5 Negotiation 6 Stress Management 7

Teamwork

TOTAL MARKS

(

Will you hire this student upon his graduation from UniMAP? If NO, please specifies the reason:

YES

NO

........................................................................................................................................................................................... ........................................................................................................................................................................................... Signature

: __________________________________

Name

: __________________________________ (Please endorsed with official stamp)

Position

: __________________________________

38

/100) x 30% =

Appendix C (ii-a) – Industrial Training Monitoring Lecturer (InTra03)

InTra 03 Diploma

INDUSTRIAL TRAINING MONITORING EVALUATION FORM (To be filled by the School Evaluator) Information: Student Name* Programme Code/ Programme Name* School* Evaluator Name* Method*

Visit / Phone/ Skype(etc)

*To be filled by student

Evaluation: Question Q1

Q2

Q3

Q4

Content

Mark

The level of motivation of student towards

The level of response towards questions

/4

regarding overall task performed. The level of suitability student with the

/4

industry. The level of student’s communication skill.

Total marks (20 %)

Evaluator Name

:

Position

:

/4

(

Signature & Stamp : Date

/4

Industrial Training.

:

39

/16)*20 =

Appendix C (iii-a) – Industrial Training Oral Presentation (InTra04) InTra 04 Diploma INDUSTRIAL TRAINING -SCHOOL ORAL PRESENTATION filled by Visiting Lecturer) Student Name

IC No.

Programme

Matrix No.

Host Company Name

Date

Aspects

Detail

Appearance

Mark

Appearance, facial expression and gestures

/3

Content

Structure (overview of the outline, objectives of project and/or presentation, discussion, recommendations and conclusion) Continuity of content (ability of audience to follow presentation)

Clarity

English (pronunciation, grammar, etc.) Tone of voice (monotonous, intonation) Pace of presentation Use of visual aids to enhance clarity

/3

/3

Ability to listen Q&A

Attitude towards person asking the question (defensive, respect) Ability to handle question Ability to respond if cannot answer question

Total Marks

/3

-------------- x 20 % = 12

Comment (If any): _____________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________

Name

: _________________________________

Designation: ________________________

Signature: _________________________________

Date

40

: ________________________

Appendix C (iv-a) – Industrial Training Report & Logbook (InTra05) InTra 05 Diploma INDUSTRIAL TRAINING – REPORT & LOGBOOK (To be evaluated by i Student Name

IC No.

Programme

Matrix No.

Host Company Name

Date

LOG BOOK ITEM 1 2 3 4 5 6 7

ASSESSMENT Summary of weekly report Format (Summary of weekly report, date, time, week, activity title, supervisor,department) Content of the full report Activities Report Relate activities with the theoretical knowledge Attach pictures, diagrams, drawing etc as evidence Signatures of the supervisor for verification purposes

Mark (20%)

MARK /3 /3 /3 /3 /3 /3 /3

---- x 20 % = 21

REPORT Aspect Introduction Background Training Activities and Project Comment and Conclusion Writing Skill Report Format

Detail Front page, list of contents and abstract Company background information and the structure Training and experience gained Objectives, relation between theory and practical and activities and project information Problem, suggestion, conclusion and references Grammar, language and relevant picture and appendices According to InTra guidelines

Marks (20%)

Mark /5 /5 /5 /5 /5 /5 /5

----- x 20% = 35

Comment (If any): _____________________________________________________________ ______________________________________________________________________________ Name

: _________________________________

Signature: _________________________________

41

Designation: ____________________ Date

: ____________________

Appendix C (v-a) – Industrial Training Evaluation (InTra06) InTra 06 Diploma INDUSTRIAL TRAINING - EVALUATION Student Name

IC No.

Programme

Matrix No.

Host Company Name

Date

No

Items

Aspects

Evaluator

Percentage % 30

1

InTra 02

Host Company Evaluation

HC Supervisor

2

InTra 03

Monitoring Lecturer

School Supervisor

10

3

InTra 04

Oral Presentation

School Supervisor

20

4

InTra 05

Report & Log Book

School Supervisor

40

Total Mark

100

Mark

Comment (If any):______________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________

Name

: ______________________________________ Designation: _________________

Signature: _____________________________________

42

Date

: ________________

Appendix C (b) – Degree Form

DEGREE FORM

43

Appendix C (i-b) – Industrial Training Host Company Evaluation (InTra 03) InTra 03 Ijazah INDUSTRIAL TRAINING EVALUATION FORM (To be filled by the Host Company) Student Name : Programme : Host Company Name

IC No. : Matric No. : :

_____________________________________________________________________

Please answer all items and tick (√) at UNSATISFAC TORY 2

POOR 1

AVERAGE

GOOD

EXCELLENT

3

4

5

A. Performances 1 Knowledge about Workplace 2 Understand the Job Scope 3 Work Quality 4 Time taken to acquire work skills 5 Minimal Supervision 6 Ability To Apply Knowledge B. Personality and Attitude 1 Initiative 2 Motivation 3 Work Attitude 4 Commitment 5 Discipline/Punctuality 6 Responsibility/Adaptability to duty Professional Appearance/Self 7 Confidence C. Skills 1 Presentation /Writing 2 Decision Making 3 Leadership 4 Problem Solving 5 Negotiation 6 Stress Management 7 Teamwork TOTAL MARKS

/100

Will you hire this student upon his graduation from UniMAP? If NO, please specifies the reason:

YES

NO

........................................................................................................................................................................................... ...........................................................................................................................................................................................

Signature

: __________________________________

Name

: ___________________________ (Please endorsed with official stamp)

Position

: __________________________________ 44

Appendix C (ii-b) – Industrial Training Monitoring Form (InTra04) InTra 04 Ijazah INDUSTRIAL TRAINING MONITORING EVALUATION FORM (To be filled by the School Evaluator) Information: Student Name* Programme Code/ Programme Name* School* Evaluator Name* Method*

Video Presentation

*To be filled by student

Evaluation: Question Q1

Q2

Q3

Q4

Content

Mark

The level of motivation of student towards

The level of response towards questions

/4

regarding overall task performed. The level of suitability student with the

/4

industry. The level of student’s communication skill.

Total marks (20 %)

Evaluator Name

:

Position

:

/4

(

Signature & Stamp : Date

/4

Industrial Training.

:

45

/16)*20 =

Appendix C (iii-b) – Industrial Training Evaluation Form (InTra05) InTra 05 Ijazah

INDUSTRIAL TRAINING EVALUATION (To be evaluated by Lecturer/Panel) Student Name* Programme* Host Company Name*

IC No.* Matrix No.* Date*

*To be filled by student

ITEM A 1 2 3 4 5 6

ASSESSMENT LOGBOOK Summary of the weekly report Format (Summary of the weekly report, date, time, week, activity title,supervisor, department) Activities Report Relate the activities with theoretical knowledge Attach pictures, diagrams, drawing etc as evidence Signatures of the supervisor for verification purposes

SUB-TOTAL (20%) B 1 2 3 4 5 6

FINAL REPORT: STRUCTURE/FORMAT Apply knowledge of basic math, science & engineering/business & management/ basic communication, interpersonal management and new media Activities Report Relate the activities with theoretical knowledge Work quality / problem solving Describe new knowledge / experience gained Project

SUB-TOTAL (30%)

MARK /3 /3 /3 /3 /3 /3 ---- x 20 % = 18

/3 /3 /3 /3 /3 /3 ---- x 30 % = 18

TOTAL MARKS (50%) Comment (If any): _____________________________________________________________________________________________ _____________________________________________________________________________________________

Signature

: __________________________________

Name

:______________________________ (Please endorsed with official stamp)

Date

: __________________________________ 46

Appendix C (iv-b) – Industrial Training Overall Evaluation Form (InTra06)

InTra 06 Ijazah INDUSTRIAL TRAINING – OVERALL EVALUATION Student Name

IC No.

Programme

Matric No.

Host Company Name

Date

No

Aspect

Evaluator

Full Mark (%)

Host Company Supervisor

30

1

Host Company Evaluation

2

Monitoring Evaluation

Panel of Examiner

20

3

Log Book & Report

InTRA Coordinator

50

Total Marks

Mark (%)

100

Comment (If any): ________________________________________________________________________________________ __________________________________________________________________________________ ________________________________________________________________________________________ __________________________________________________________________________________

Signature

: __________________________________

Name

: __________________________________ (Please endorsed with official stamp)

Date

: __________________________________

47

Appendix C (i-b.i) – Industrial Training Host Company Evaluation (InTra FTK 03) InTra FTK 03 Ijazah

INDUSTRIAL TRAINING EVALUATION FORM (To be filled by the Host Company) Student Name : Programme : Host Company Name:

IC No. : Matric No. : ___________________________________________________________________________

Please answer all items and tick (√) at

0

1

2

3

4

5

A. Communication Skills/ Performance 1 Formal and informal communications skills 2 Capability of following instruction 3 Contribution of new ideas to be implemented in organization 4 Minimal Supervision (Independence) B. Technical Knowledge Ability to demonstrate technical knowledge and practical 1 skills 2 Initiative to add new skill and knowledge 3 Understanding the industry job scope 4 Quality of work in industry 5 Creative critical thinking & problem solving C. Personality & Attitude Personality & appearance (Attitude, professional appearance, 1 motivation and self confidence) 2 Discipline (Punctuality, attendance, responsibility) 3 Ability to adapt with the working environment 4 Team Spirit TOTAL MARKS

/65

Will you hire this student upon his graduation from UniMAP? If NO, please specifies the reason:

YES

NO

........................................................................................................................................................................................... ...........................................................................................................................................................................................

Signature

: __________________________________

Name

: __________________________________ (Please endorsed with official stamp)

Position

: __________________________________

Please return the completed form to the student/the sealed envelope/email to industrial coordinator)

48

Appendix C (ii-b.i (A)) – Industrial Training Monitoring Form (InTra FTK 04 (A)) InTra FTK 04(A) Ijazah INDUSTRIAL TRAINING MONITORING EVALUATION FORM (To be filled by the School Evaluator) Information: Student Name* Programme Code/ Programme Name* School* Evaluator Name* Method*

Visit / Phone/ Skype(etc)

*To be filled by student

Evaluation: Question Q1

Q2

Q3

Q4

Content

Mark

The level of motivation of student towards

The level of response towards questions

/4

regarding overall task performed. The level of suitability student with the

/4

industry. The level of student’s communication skill.

Total marks (20 %)

Evaluator Name

:

Position

:

/4

(

Signature & Stamp : Date

/4

Industrial Training.

:

49

/16)*20 =

Appendix C (ii-b.i(B)) – Industrial Training Monitoring Form (InTra FTK 04 (B)) InTra FTK 04 (B) Ijazah

INDUSTRIAL TRAINING MONITORING EVALUATION FORM (To be filled by Monitoring Lecturer/Panel)

Student Name

IC No.

Programme

Matric No.

Host Company Name

Date

*To be filled by student

ITEM

ASSESSMENT

MARK

1

Overall contents

/5

2

Technical knowledge

/5

3

Critical thinking and problem solving

/5

4

Ethics and Moral / Discipline

/5

5

Presentation skills

/5 ---- x 20 % = 25

SUB-TOTAL (20%)

Signature

: __________________________________

Name

: __________________________________ (Please endorsed with official stamp)

Date

: __________________________________

50

Appendix C (iii-b.i) – Industrial Training Evaluation Form (InTra FTK 05) InTra FTK 05 Ijazah

Student Name* Programme* Host Company *To be filled by student Name*

INDUSTRIAL TRAINING EVALUATION (To be evaluated by Lecturer/ Panel) IC No.* Matrix No.* Date*

ITEM

ASSESSMENT

MARK

A

LOGBOOK

1

Summary of activities

/5

2

Technical Knowledge

/5

3

Formatting

/5

4

Verification

/5

SUB-TOTAL (20%)

---- x 20 % = 20

B 1 2

FINAL REPORT Abstract/ Summary of Activities Introduction/Company Background

/5 /5

3

Technical Knowledge / Content / Relate Theory With Activity

/5

4

Training Task/ Project

/5

5

Conclusion / Suggestion / Idea / Problem solving

/5

6

Format & Writing / Systematic Content Structure

/5

7

Describe New knowledge/ Experience Gained

SUB-TOTAL (30%)

---- x 30 % = 35

TOTAL MARKS (50%)

Comment (If any): _____________________________________________________________________________________________ _____________________________________________________________________________________________

Signature

: __________________________________

Name

: __________________________________ (Please endorsed with official stamp)

Date

: __________________________________

51

Appendix C (iv-b.i) – Industrial Training Overall Evaluation Form (InTra FTK 06) InTra FTK 06 Ijazah

INDUSTRIAL TRAINING - OVERALL EVALUATION

Student Name

IC No.

Programme

Matric No.

Host Company Name

No

Date

Aspect

Evaluator

1

Host Company Evaluation

Host Company Supervisor

2

Monitoring Evaluation

Panel of Examiner

Full Mark (%) Mark (%) 30 20 50

3

Log Book & Report

InTRA Coordinator Total Marks

100

Comment (If any): ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Signature

: __________________________________

Name

: __________________________________ (Please endorsed with official stamp)

Date

: __________________________________

52

Appendix C (v) – Confirmation form of InTra Completion

Date :………………………………… Centre of Industrial Collaboration Universiti Malaysia Perlis Dear Sir/Madam, Acknowledgement of Completion of Industrial Training This is to certify that ……………………………………………………………………………(Student Name) of UniMAP with IC number:…………………………………..has completed his/her industrial training successfully in …………………………………………………....(Company

Name).

………………..weeks.

Thank you.

Yours sincerely, …………………………………………… Name: Position:

53

The

duration

of

the

training

is

Appendix D (a) – Rubrics Diploma Form

RUBRICS DIPLOMA FORM

54

Appendix D (i-a) – Rubric InTra03 Rubric InTra 03 Diploma

Rubric – Monitoring Evaluation Assessment criteria No

Q1

4

3

2

1

(Excellent)

(Good)

(Average)

(Poor)

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

motivation

moderate

motivation

poor motivation

Student exhibits

motivation

Q2

Q3

Student exhibits high

Student exhibits

Student exhibits low

response and feedback

moderate response

response and feedback poor response

with sufficient

and feedback but

explanation

lack of explanation

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

suitability with

moderate

suitability with

poor suitability

industry

suitability with

industry

with industry

and feedback

industry

Q4

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

communication skill

moderate

communication skill

poor

communication

communication

skill

skill

55

Appendix D (ii-a) – Rubric InTra04 Rubric – Oral Presentation

Rubric InTRA04 Diploma

Assessment No.

Criteria 3

2

1

Formally and neatly dressed and shown courtesy behavior.

Dressed formally but with less neat and shown courtesy behavior.

Improper dress and shown disrespecting behavior.

1.

Appearance

2.

Content

Presentation slide meet all contents criteria.

Presentation slide moderately meet contents criteria.

Presentation slide poorly meet contents criteria.

Clarity

Well verse and excellent English fluency. Clear explanation with examples and evidence.

A good English fluency. Clear explanation with some examples.

Uses conversational English with some hesitation and difficulty. Shows efforts of explaining.

Arguments shows extensive knowledge and understanding

Arguments shows considerable knowledge and understanding.

Arguments shows some knowledge but poor understanding

3.

4.

Q&A

56

Appendix D (iii-a) – Rubric InTra05

Rubric – Logbook

Rubric InTRA05 Diploma

Assessment No

Criteria 1

2

3

Complete content Significantly have repetition in activities Fairly stated

Complete content Different activities Clearly stated

1

Summary of the weekly report

Significantly missing content Poorly stated

2

Format (Summary of the weekly report, date, time, week, activity title, supervisor, department)

Poorly complete the requirement Unorganized

3

Content of the full report

Less than 1/4

Complete less than 3/4

Complete up to the last week

4

Activities Report

Major error, missing content, very sloppy

A significant omission of error, Neat

Fairly no error Neat

5

Relate the activities with theoretical knowledge

Relationship between the theory and activity is not stated.

Relationship between the theory and activities are clearly.

Relationship between the theory and activities are clearly stated.

6

Attach pictures, diagrams, drawing etc as evidence

Irrelevant attachment

Attach with little explanation

Attach with satisfactory explanation

7

Signatures of the supervisor for verification purposes

Verified 1 to 3 times

Verified 4 to 6 times

Verified 7 times and above

Fairly complete the requirement Neat

57

Complete all the requirement Neat

Rubric - Report (Content) Assessment No.

Criteria 5

Distribution of title and 1. Introduction sub title was in order according to criteria set by standard.

2. Background

3. Training

All background including research field, problem statement, proposed solution, expected result was accurate, clearly and concisely stated. Methodology takes suitable approach, fully thorough, procedures arranged properly and in logical order, detailed and clearly understandable.

4

3

2

1

Very few elements were not in order according to criteria set in standard.

Some elements were not in order according to the set criteria.

Some elements did not comply according to set criteria.

Report does not comply at all according to format arrangement set by standard.

All background accurate and concisely stated but not very clear.

Not all background stated but statement was accurate, concise and clear.

Many background not stated and statement was not accurate and not clear.

Background is not relevant to project work.

Criteria as (5) accept less thorough.

Criteria as (4) except procedures detailing was satisfactory only.

58

Only part of methodology understandable, procedures not arranged properly and detailing was unsatisfactory.

Procedures were not arranged properly, most of the procedures were not understandable, incomplete and confusing.

4.

Activities and Project

Comment 5. and Conclusion

Activities and Project are thorough, covering all elements, following proper procedure, in logical order, detailed and clearly understandable.

Conclusion and comment is very relevant to problem statement of the project.

Sentences used were clear, understandable, 6. Writing Skill concise, and accurate and has no grammatical error.

Criteria as (4) except procedures detailing was satisfactory only.

Criteria as (5) accept less thorough.

Conclusion and comment satisfactory, complete and accurate in term of research success and understandable.

Criteria as (5) accept some grammatical error.

59

Activities and Project not relevant, not suitable and not satisfactory.

No Activities and Project shown in the report.

Conclusion and comment given with fair research outcome.

Not clear conclusion and comment. No link was made with the problem statement of the project.

Conclusion and comment was unsatisfactory.

Sentences used were quite clear, but understandable with some additional explanation needed, some errors on words spelling and word selection.

Sentences used not very clear, and sometimes too long, not easily understandable and too much grammatical error.

Sentences used could not convey the message.

7. Report Format

Activities are discussed in detail, providing an indepth look into the task performed. Personal reactions/comments are provided for at least some entries

An appropriate amount of detail is used to explain the activities logged/ observed, etc. No personal reactions/ comments stated.

Criteria as (5) accept some discussed in detail

60

Not appropriate amount of detail is used to explain the activities logged/ observed

Details are missing or fail to illustrate what activities were logged/observed etc.

Appendix D (b) – Rubrics Degree Form

RUBRICS DEGREE FORM

61

Appendix D (i-b) – Rubric InTra04

Rubric InTra 04 Ijazah

Rubric – Monitoring Evaluation Assessment criteria No

Q1

4

3

2

1

(Excellent)

(Good)

(Average)

(Poor)

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

motivation

moderate

motivation

poor motivation

Student exhibits

motivation

Q2

Q3

Student exhibits high

Student exhibits

Student exhibits low

response and feedback

moderate response

response and feedback poor response

with sufficient

and feedback but

explanation

lack of explanation

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

suitability with

moderate

suitability with

poor suitability

industry

suitability with

industry

with industry

and feedback

industry

Q4

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

communication skill

moderate

communication skill

poor

communication

communication

skill

skill

62

2

63

6

5

4

Fairly complete the requirement Neat

2 Complete content Significantly have repetition in activities Fairly stated

Assessment

Complete all the requirement Neat

Complete content Different activities Clearly stated

3

Ijazah

Signatures of the supervisor for verification purposes

Activities Report

Verified 1 to 3 times

Verified 4 to 6 times

Verified 7 times and above

Major error, missing content, A significant omission of Fairly no error very sloppy error, Neat Neat Relationship between the theory Relationship between the Relate the activities with Relationship between the theory and activity is not stated. theory and activities are clearly. and activities are clearly stated. theoretical knowledge Attach pictures, Attach with satisfactory Attach with little explanation Irrelevant attachment diagrams, drawing etc as explanation evidence

Poorly complete the requirement Unorganized

Format (Summary of the weekly report, date, time, week, activity title, supervisor, department)

1

3

Significantly missing content Poorly stated

Summary of the weekly report

1

Criteria

No

Rubric – Logbook

Rubric InTra 05

Appendix D (ii-b) – Rubric InTra05

64

Describe new knowledge / experience gained

Project

4

5

6

Relate the activities with theoretical knowledge

Activities Report

Work quality/Problem solving

3

2

1

Criteria 1

No project handled.

No new knowledge / experience explained.

Fail or insufficient quality to meet expectations.

Explanation is missing or fail to relate the theory with activities perform/observed.

Detail is missing or fail to illustrates what activities were logged/observed etc.

Fail or insufficiently to emonstrate Apply knowledge of basic math, science & engineering/ the use of basic math, science & business & management/ basic engineering/ business& management/ communication, interpersonal basic communication, interpersonal management & new media management & new media.

No

Rubric - Report (Content)

2

Completed the project given but without detail explanation or no support evidence provided.

New knowledge / experience clearly stated but not related to the task given

Average skill to identify problems and propose solution

An appropriate amount of detail is used to explain the relationship. No personal reactions/comments provided.

An appropriate amount of detail is used to explain the activities logged/ observed, etc. No personal reactions/comments stated.

Readily use basic math, science & engineering/ business & management/ basic communication, interpersonal management & new media as ways to think, gain and share knowledge.

Assessment 3

Completed the project given. The project are discussed in detail, providing an in-depth look into the task performed. Personal reactions/comments are provided for at least some entries.

Both new knowledge and experience explained clearly and applied to the training.

Competent skill to identify problems, propose solutions, make recommendations or decisions to improve current design or practice.

Relationship between the theory and activities are discussed in detail. Personal reactions/comments are provided for at least some entries.

Activities are discussed in detail, providing an in-depth look into the task performed. Personal reactions/comments are provided for at least some entries.

Readily use basic math, science & engineering/ business & management/ basic communication, interpersonal management & new media as ways to think, gain and share knowledge, solve problems and make decisions/ recommendation.

Ijazah

Rubric InTra 05

Appendix D (i-b.i) – Rubric InTra FTK 03 Rubric InTra FTK 03 Ijazah NO.

CRITERIA

RATING 5

4 3 1. Communication Skills/ Performance

2

1

0

Weak communication skill with minimum message delivery

Poor communication skill with minimum and unclear message delivery

No communication skill with unethical message delivery

Formal and informal communications skills

Excellent communication skill with clear, fluent and proper message delivery

Good communication skill with proper message delivery

Acceptable communication skill with adequate message delivery

1.2

Capability of following instruction

Good and clear interpretation and always follow the instruction

Unable to interpret infrequently but able to follow the instruction

Always unable to interpret but follow the instruction

Always unable to interpret and infrequently disobey the instruction

Always unable to interpret and frequently disobey the instruction

Misinterpret and totally disobey the instruction

1.3

Contribution of new ideas to be implemented in organization

Excellent delivery of idea with precise information of the content, procedure, and quality control

Good delivery of idea with several information of the content, procedure, and quality control

Satisfactory delivery of idea with limited related information

Weak delivery of idea with inadequate related information

Poor delivery of idea with very inadequate related information

Not capable to deliver the idea and provide the related information

1.1

65

1.4

Minimal Supervision (Independence)

Independently monitors, assesses, and revises plans to complete tasks and meet goals on a regular basis

Monitors, assesses, and revises plans to complete tasks and meet goals with slight supervisor assistance

Monitors, assesses, and revises plans to complete tasks and meet goals with necessary supervisor assistance

Monitors, assesses, and revises plans to complete tasks and meet goals with intensive supervisor assistance

Highly dependent on supervisor for monitoring, assessing and revising plans to complete task and meet goals.

Totally dependent on the supervisor to complete the task and meet goals

2. Technical Knowledge

2.1

2.2

2.3

Ability to demonstrate technical knowledge and practical skills

Initiative to add new skill and knowledge

Understanding the industry job scope

Excellent demonstration of technical knowledge and practical skills

Good demonstration of technical knowledge and practical skills

Satisfactory demonstration of technical knowledge and practical skills

Weak demonstration of technical knowledge and practical skills

Poor demonstration of technical knowledge and practical skills

Not capable to demonstrate the technical knowledge and practical skills

Passionate to learn new knowledge and skills to meet industrial requirement

Ready to learn new knowledge and skills to meet industrial requirement

Ready to learn new knowledge and skills but only when required

Ready to learn new knowledge and skills but only when provided

Hesitant to learn new knowledge and skills when provided

Do not want to learn new knowledge and skills

Excellent capability to complete any given task perfectly

Good capability to complete any given task properly

Satisfactory capability to complete any given task with some imperfections

Weak capability to complete any given task and need guidance

Poor capability to complete any given task even with guidance

Not capable to complete any given task even with guidance

66

2.4

Quality of work in industry

Capable of delivering works with very good quality in accordance to the standards set by the industry

2.5

Creative critical thinking & problem solving

Active in identifying problems, analyzing and proposing solutions

Capable of delivering works with good quality

Capable of delivering good works but do not fulfill the instructions accurately

Capable of delivering good works but need to be instructed from time to time

Not capable of delivering works well

Not capable of delivering any work

Able to analyze problems and propose solutions

Able to dentify problems and refine the solutions provided

Able to identify problems and solve through the recommendations of others

Able to identify problems with little attempt to solve

Cannot identify problems and do not try to solve when required

3. Personality & Attitude

3.1

Personality & appearance ( Attitude, profesional appearance, motivation and self confidence)

Neat appearance, exhibiting excellent attitude, highly motivated with great selfconfidence

Neat appearance, exhibiting good attitude, motivation with self-confidence

Modest appearance, with average motivation and self-confidence

Less untidy appearance, with below average motivation and self-confidence

Untidy appearance with less motivation and confidence

Very untidy appearance with no motivation and self-confidence

3.2

Discipline (Punctuality, attendance, resposibility)

Excellent attendance record, punctuality and very responsible

Good attendance record, punctuality and responsibility

Satisfactory attendance record, punctuality and responsibility

Occasionally coming late with less punctuality and responsibility

Always coming late with least punctuality and responsibility

Absent to work with no punctuality and responsibility

67

3.3

3.4

Ability to adapt with the working environment

Able to adapt with the working environment very well

Able to adapt with the working environment properly

Able to adapt with the working environment moderately

Able to adapt with the working environment with little guidance

Able to adapt with the working environment but need guidance

Unable to adapt with the working environment

Team Spirit

Always listen, share and support the efforts of team members. Encourage the teamwork

Listen, share and support the efforts of team members accordingly.

Listen, share and support the efforts of team members but sometimes is not a good team mate

Show limited interest in teamwork but sometimes is not a good team mate.

Show a very minimum interest in teamwork and is not a good team mate.

Show no interest in teamwork

68

Appendix D (ii-b.i(A)) – Rubric InTra FTK 04(A)

Rubric InTra FTK 04 (A) Ijazah

Rubric – Monitoring Evaluation Assessment criteria No

Q1

4

3

2

1

(Excellent)

(Good)

(Average)

(Poor)

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

motivation

moderate

motivation

poor motivation

motivation

Q2

Q3

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

response and feedback

moderate response

response and feedback

poor response

with sufficient

and feedback but

explanation

lack of explanation

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

suitability with

moderate

suitability with

poor suitability

industry

suitability with

industry

with industry

and feedback

industry

Q4

Student exhibits high

Student exhibits

Student exhibits low

Student exhibits

communication skill

moderate

communication skill

poor

communication

communication

skill

skill

69

Appendix D (ii-b.i(B)) – Rubric InTra04 (B) Rubric InTra FTK 04(B) Ijazah NO.

1

CRITERIA

Overall contents

2

Technical knowledge

3

Critical thinking and problem solving

RATING 5

4

3

The overall contents are clear, relevant and details with excellent supporting materials.

The overall contents are good and adequate with sufficient support materials

The overall contents are acceptable with some supporting materials

Excellent in demonstrating technical knowledge with additional informations

Very good in demonstrating technical knowledge with additional informations

Good in demonstrating technical knowledge and explanation is adequate

Active in identifying problems, analyzing and trying out solutions

Refines available solutions and able to try out solutions suggested by others

Suggest solutions, and willing to try out solutions suggested by others

70

2 The overall contents are weak with some supporting materials, but the student shows commendable efforts Good in demonstrating technical knowledge but explanation is insufficient

1

0

The overall contents are very weak, lack of supporting material

The overall contents are poor and insufficient without any supporting materials

Can demonstrate technical knowledge but lack of information

Not capable of demonstrating technical knowledge

Does not suggest Suggest solutions, or refine solutions, but not willing to try but is willing to out solutions help others to try suggested by others out solutions

Does not try to solve problems or help others solve problems. Lets others do the work

4

5

Ethics and Moral / Discipline

Presentation skills

Shows a high degree of professionalism. Punctual and wears proper attire.

Shows acceptable degree of professionalism. Punctual and wears proper attire

Punctual with proper attire

Punctual but dress inappropriately

Lack of punctuality. Dress inappropriately

Very late. Dress very inappropriately.

Presents information clearly; audience can easily follow the line of reasoning; speaks clearly, keeps eye contact with audience and delivers presentation in a timely manner

Presents information quite clearly; audience can still follow the line of reasoning; speaks clearly, keeps some eye contact with audience and delivers presentation in almost a timely manner

Presents sufficient information; audience have difficulty to follow the line of reasoning; speaks too fast/too slow but keeps eye contact with audience

Presents insufficient information; audience have difficulty to follow the line of reasoning; speaks too fast/too slow but keeps eye contact with audience.

Presentation with low confidence, very little eye contact, pause several times during presentation

Presentation with no confidence, no eye contact, pause several times during presentation

71

Appendix D (iii-b.i) – Rubric InTra FTK 05 Rubric InTra FTK 05 Ijazah LOGBOOK NO.

CRITERIA

5

RATING 3

4 Daily task/routine is delivered with clear and focus, relevant however method and supporting documents are inadequate.

1

Daily task/routine is delivered with clear and focus, relevant SUMMARY OF ACTIVITIES and with appropriate method and supporting documents.

2

TECHNICAL KNOWLEDGE

Excellent in demonstrating technical knowledge with additional informations

Good in demonstrating technical knowledge with additional informations

FORMATING

Logbook is consistently updated, monitored and officially verified

Logbook is regularly updated, monitored and officially verified

3

72

Daily task/routine is delivered with unclear and less focus, relevant however method and supporting documents are inadequate.

2

1

0

The delivery is Not capable of weak in term of delivering daily No summary of contents, task/routine activities. method and clearly. quality

Capable in demonstrating technical knowledge with considered of contents

Capable in demonstrating technical knowledge but lack of contents

Not capable of demonstrating technical knowledge

No technical knowledge.

Logbook is sometimes updated, monitored and officially verified

Logbook is rarely updated, monitored and officially verified

Logbook is rarely updated, monitored and officially verified

Unacceptable format.

4

VERIFICATION

100% signatures of the supervisor for verification purposes

80% and above signatures of the supervisor for verification purposes

60% and above of signatures of the supervisor for verification purposes

40% and above signatures of the supervisor for verification purposes

20% and above signatures of the supervisor for verification purposes

Less than 20% signatures of the supervisor for verification purposes

FINAL REPORT NO.

1

2

RATING

CRITERIA

5 4 3 2 1 0 Abstract/summary Abstract/summary Abstract/summary Abstract/summary is Abstract/summary is clearly defined is complete with is acceptable with satisfactory but with is poor with very with extra and latest information information such inadequate few information Abstract/ Summary of latest information No such as industrial as industrial information of the of the industrial Activities such as industrial abstract/summary. training location, training location, industrial training training location, training location, training scope and training scope and location, training training scope and training scope and results. results. scope and results. results. results. Broadly define Comprehensive introduction introduction Brief introduction Lack of introduction regarding the regarding the regarding the regarding the background of the background of the background of the background of the Incomplete company, the company, the company, the company, the introduction. Introduction/Company organizational organizational organizational organizational Some major No introduction. Background structure, core structure, core structure, core structure, core points are not business, as well business, as well business, as well as business, as well as reported. as industrial as industrial industrial training's industrial training's training's training's objectives and objectives and scope. objectives and objectives and scope. scope. scope.

73

3

4

5

Technical Knowledge / Content / Relate Theory With Activity

Training Task/ Project

Conclusion / Suggestion / Idea / Problem solving

Excellent in demonstrating technical skills and knowledge with additional informations Task / project is stated clearly in detail. All problem solving tools used are appropriate and task / project results are clearly stated.

Good in demonstrating technical knowledge but lack of technical explanation Task / project is stated clearly in detail. Most problem solving tools used are appropriate and task / project results are clearly stated.

All skills and knowledge gained from industrial training and student's contribution towards organization are clearly stated. Student suggests for improvement.

Most skills and knowledge gained from industrial training and student's contribution towards organization are clearly stated. Student suggests for improvement.

Brief in demonstrating technical knowledge but lack of technical explanation

Lack in demonstrating technical knowledge but lack of technical explanation

Task / project is briefly stated. Few problem solving tools used are not appropriate and task / project results are not clearly stated.

Task / project is briefly stated. Some problem solving tools used are not appropriate and task / project results are not clearly stated.

Some skills and knowledge gained from industrial training and student's contribution towards organization are clearly stated. Student did not suggests for improvement.

Few Skills and knowledge gained from industrial training and student's contribution towards organization are clearly stated. Student did not suggests for improvement.

74

Capable in demonstrating Not capable of technical demonstrating knowledge but technical unable to knowledge. elaborate. Task / project is not stated in detail. Problem Training task is solving tools used not clear reported are less and is not appropriate and understandable. task / project results are not clearly stated. Skill and knowledge gained from industrial training and Skill and student's knowledge gained contribution are not stated and towards student did not organization are suggests any not clearly stated. improvement. Student did not suggests any improvement.

6

Format & Writing / Systematic Content Structure

Report is well Report is very Report is well written but clear and written but occassionally few sentences are easy occassionally some points are not to understand. No points are not easy easy to grammatical to understand. understand. Minor errors. Report is Some grammatical grammatical well structured errors present. errors present. and follows Standard format is Standard format is standard format. used. used.

7

Describe New knowledge/ Experience Gained

New knowledge and experience explained clearly and applied to the training

New knowledge and experience briefly explained and applied to the training

New knowledge and experience briefly explained but not related to the task given

75

Report is not well written and occassionally most points are not easy to understand. Some grammatical errors present and the standard format is not followed.

Report is not well written with major grammatical errors. Some of the standard format is not followed.

Report is too difficult to understand with lots of grammatical error presented and standard format is not followed.

New knowledge / experience stated briefly but not related to the task given

New knowledge / experience is not clearly stated.

No new knowledge / experience explained

Appendix E (i) – Host Company Satisfaction Survey OMR Form

UNIVERSITI MALAYSIA PERLIS HOST COMPANY SATISFACTION SURVEY School

: ……………………………….

Date

Program : ………………………………..

:

Gender : M / F

This questionnaire is part of a continuing effort by the University to improve teaching and learning. Using the scales given, answer all the questions that apply to you by shading the corresponding box that best reflects your view. Use the spaces provided at the bottom if you have additional opinion / comments. Use the following scale and tick accordingly. 1 Strongly Disagree

2

Example

Disagree

 3

Neutral

4

Agree

5

Strongly Agree 1

1.

The Industrial Training has been carried out excellently -----------------------------------------------

2.

The intern is equipped with the ability to acquire and apply knowledge-----------------------

3.

The intern is able to identify, formulate and solve engineering problems ----------------------

4.

The intern is able to design a component, process or system to meet desired need ------

5.

The intern is able to design, conduct and evaluate experiments output ----------------------

6.

The intern is able to use modern engineering tools for engineering practice------------------

7.

The intern is aware of contemporary issues (political, cultural, global)----------------- ---------

8.

The intern is aware of the need for sustainable development of the environment-----------

9.

The intern understands professional and ethical responsibilities to community----------------

10.

The intern is able to function on multi-disciplinary teams ----------------------------------------------

11.

The intern is able to communicate effectively-------------------------------------------------------------

12.

The intern understands the need for and have the ability to engage in life-long learning

13.

The intern understands the fundamentals of project management and finance principles

2

3

4

5

What are the qualities required from the intern(s) during industrial training? ………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………… What are the best qualities of UniMAP's student(s) during industrial training? ………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………

- THANK YOU FOR YOUR TIME -

76

Appendix E (ii) – Student Industrial Training Satisfaction Survey OMR Form

UNIVERSITI MALAYSIA PERLIS STUDENT’S INDUSTRIAL TRAINING SATISFACTION SURVEY (For student to evaluate Industrial Training course offered by UniMAP)

Company Name : …………………………………….................. Date : …………………….. Sector : Government/Private Programme : ……………………. Gender : M / F

Area : …………………………. Monthly Allowance : Y / N

This questionnaire is part of a continuing effort by the University to improve teaching and learning. Using the scales given, answer all the questions that apply to you by shading the corresponding box that best reflects your view. Use the spaces provided at the bottom if you have additional opinion / comments. Use the following scale and tick accordingly. 1 Strongly Unsatisfied

2

Example

Unsatisfied

 3

Neutral

4

Satisfied

5

Strongly Satisfied

Industrial Training Satisfactory Evaluation

1

1.

Industrial orientation in terms of company culture, management, procedure, process and systems --------------------------------

2.

Task given that includes technical competency during practical session ---------------------------------------------------------------------

3.

Supervision and guidance of company supervisors and engineers. ----------------------------------------------------------------------------

4.

Exposure to the latest technologies, facilities, and equipments------------------------------------------------------------------------------------

5.

Convey technical ideas in writing and formal presentations----------------------------------------------------------------------------------------

6.

Safety precaution and practice -------------------------------------------------------------------------------------------------------------------------------

7.

Allowance and benefits given during the practical session (e.g. meal, insurance, medical, etc.) -----------------------------------

8.

Working Environment ----------------------------------------------------------------------------------------------------------------------------------------------

9.

Possible contribution to job opportunity based on the experience gained during practical session --------------------------------

10.

Overall, I was satisfied with the quality of this industrial training ------------------------------------------------------------------------------------

11.

I will recommend this company for industrial training in future -------------------------------------------------------------------------------------

12.

The selected company is appropriate to the field of study------------------------------------------------------------------------------------------

Additional comments.

2

3

…………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………

- THANK YOU FOR YOUR TIME -

77

4

5

Appendix F (i) – Cover Page Format SEVEN (7) spaces from project title, single spacing

INDUSTRIAL TRAINING REPORT

Capital Letter, Times New Roman, Font 18, centered, single spacing

EIGHT (8) spaces from project title, single spacing

MOHD SHAFI BIN ISMAIL BACHELOR OF ENGINEERING (MICROELECTRONIC ENGINEERING)

TEN (10) spaces from student names, single spacing

SCHOOL OF MICROELECTRONIC ENGINEERING UNIVERSITI MALAYSIA PERLIS TWO (2) spaces from school and university name, single spacing

78

Appendix F (ii) – Text Report Format 2.5 cm or 1 inch

2008

TWO (2) spaces from the top

CHAPTER 1 Capital letters, bold, centered

TWO (2) spaces below CHAPTER

INTRODUCTION

FOUR (4) spaces below chapter title

1.2 Tab

Background History

ONE (1) space below sub-heading

Textetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxtetxtet xtetxtetxtetxtetxtetxtetxtetxtetxtetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxt

.5 cm or .35 inch

2.5 cm or 1 inch

etxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxt

textetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxtetxtetxtetxtetx tetxtetxtetxtetxtetxtetxtetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtet. ONE (1) space below (for another paragraph) Tab

Tetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxt textetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxtetxt

d 2 8 2 m  2 E  E pot ( x)  0 dx 2 h

Equation Editor

(1.0)

No. Equation (align right)

Tetetetetxtetetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtextetxtetxt etxtetxttetxtetxtetxtetxtetxttetxtetxtetxtetxet.

TWO (2) spaces below text

1.2 Tab

Applications

ONE (1) space below sub-heading

textetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxetxtetxtetxtetxtetxtetxtetxtetx tetxtetxtetxtetxtetxtetxtetxtetxtetxtextetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxte txtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxtetxt 2.5 cm or 1 inch

79

Appendix F (iii) – Title Page Format

INDUSTRIAL TRAINING REPORT (EIT302/4)

At TM RESEARCH AND DEVELOPMENT SDN BHD IDEA TOWER, UPM-MTDC, TECHNOLOGY INCUBATION CENTER ONE, UPM, LEBUH SILIKON, 43400 SERDANG, SELANGOR DARUL EHSAN

NAME MATRIC NO PROGRAM

: MOHD SHAFI BIN ISMAIL : STUDENT MATRIC NO : BACHELOR OF ENGINEERING (MICROELECTRONIC ENGINEERING) ACADEMIC SESSION : 2011/12

80

Appendix E (iv) – Abstract Format

Centered, capital letter, bold, single-spacing

FOUR (4) spaces from the top ABSTRACT FOUR (4) spaces from ABSTRACT

Short introduction to the project that you have done {It is normally covered in 2 to 3 sentences. It is not to introduce what will be done, what has not been done and the objectives of the project}. This is followed by a brief and concise description of the industrial training activities and project implementation {It is a summary from chapters ‘Industrial Training Project and Main Activities or ‘Methodology. It can include the operation of your project in brief. Model numbers of specific or rare items (hardware or software) can be mentioned. This part is limited to 100 words}. Next, is summary of important or significant results and discussion {It comes from ‘Discussions and Recommendations’ chapter. The evaluation results, challenges and limitations of the current One and half solution/situation can be combined, spacing, font 12 Times New ‘conclusion’ chapter is given here. Roman (not more than 200 words)

discussed and presented in this part. Significant data from

Notes: You may write your abstract only in ONE (1) paragraph. It is important to note that abstract is written in a case by case basis. However, a typical format can be useful as a guide or reference for you to write your project report abstract.

Abstract CANNOT be included with the items below: 1. Issues related to personal feeling, e.g. learned a lot of things from this project 2. First and second person pronouns (I, we, you, me, my, etc.) 3. Outline of chapters in your project report 4. Any issues that are not produced from your project or assigned tasks (except comparison cases with another person’s work) 5. Figure/Tables. 6. Mathematical formulae.

81

Appendix F (v) – Tables of Contents Format TWO (2) spaces from the top Capital letters, bold, centered

TABLE OF CONTENTS FOUR (4) spaces below the table of contents

Page ACKNOWLEDGMENT APPROVAL AND DECLARATION SHEET ABSTRAK ABSTRACT TABLE OF CONTENTS LIST OF TABLES LIST OF FIGURES

(Roman numerals (i, ii, iii, etc)) align to right

TWO (2) spaces

CHAPTER 1 INTRODUCTION 1.1

Historical Background

Sub-heading/sub-sub-heading

1.2 Tab

1.2.1 Tab

1.2.1.1 Tab

1.2.1.1(a)

TWO (2) spaces

CHAPTER 2 LITERATURE REVIEW TWO (2) spaces

CHAPTER 3 METHODOLOGY TWO (2) spaces

CHAPTER 4 RESULTS AND DISCUSSION TWO (2) spaces

CHAPTER 5 CONCLUSION TWO (2) spaces

82

REFERENCES

(Arabic Numerals (1, 2, 3, etc))

TWO (2) spaces

Page

APPENDICES Appendix A Appendix A(i) Appendix A(ii) Appendix B Appendix C Appendix C(i) (Arabic Numerals (1, 2, 3, etc)) – align to right

Note : For a computer programming project, students are encouraged to put all non-significant language programme-code in the APPENDICES. (ACKNOWLEDGEMENT – LIST OF FIGURES, All CHAPTER, REFERENCES, and APPENDICES - Times New Roman, font 12, capital letter, bold) (Sub-heading, sub-sub-heading – Times New Roman, font 12, small letter) (List of APPENDICES: Appendix A, Appendix B, Appendix A(i), etc – Times New Roman, font 12, small letter, bold).

83

Appendix F (vi) – Reference System – Number System

References System (Number System)

Under the Number System, the references are listed in the order that they have been cited. With this system, a reference to published work is via the use of numbers, e.g. “There are many undergraduate texts on Process Control [1-4]. The most popular seems to be the book by Zhang [2]. However, the only one to deal with process design and process control in an integrated manner is that by McAndrew [4].” When there are more than two authors, e.g Kapoor et. al [2]. There are a number of types of publications, and they can be broadly classified as follows:       

journals articles conference proceedings books dissertations; theses and research reports company reports and manuals information from the world-wide-web (www) personal communications

Each category requires a different presentation.

(i) Journal Articles These are the most common sources of cited material, and include specialist technical journals as well as trade journals. Use the following format to present articles from technical journals: Author(s), (year). Article title, Name of journal, Volume Number, page range. For example: 1.

Liu, X., Davis, R.W., Hughes, L.C., Rasmussen, M.H., Bhat, R., Zah, C.E., and Stradling, J. (2006). A study on the reliability of indium solder die bonding of high power semiconductor lasers, J. Appl. Phys., 100, pp. 013104-013115.

2.

Finkelstein M. (2006). Microfluids: Cliks and Chips, Nature, 442, pp. 254-256.

(ii) Conference Proceedings Papers presented at conferences are also common sources of research information. Use the format below when listing them:

84

Author(s), (year). Article title, Name of conference, Location of conference, page range. For example: 1.

Dore S.D., Perkins, J.D. and Kershenbaum, L.S. (1994). Application of geometric nonlinear control in the process industries - a case study, Proc. IFAC Symposium, ADCHEM '94, Kyoto, Japan, pp 501-506.

(iii) Books To list books, use the following format: Author(s), (year). Title of book in italics. Edition number, Name of publisher, place of publication. For example: 1.

Sze, S.M. (2002). Semiconductor Devices: Physics and Technology. 2nd Edition, John Wiley & Sons, Inc. USA.

2.

Born, M., and Wolf, E. (2003). Principles of Optics: Electromagnetic theory of propagation, interference and diffraction of light. 7th Edition, Cambridge University Press, UK.

The format for author(s) is identical to the above, but the first letters of key words in the main title are in capitals, and the title is in italics. There is not need to indicate the edition of the book if it is the first edition. Some books are compilations of articles from different authors. For such cases, the format used is a cross between that for journal articles and books, Author(s), (year). Title of article in book, In: Name of book, Edition number, Chapter number, Name(s) of editors, Name of publisher, place of publication. For example: [1] Rumelhart D.E., Hinton G.E. and Williams, R.J. (1987). Learning internal representations by error propagation, In: Parallel Distributed Processing: Vol. 1, Ch. 8, D.E. Rumelhart and J.L. McClelland [editors], MIT Press, Cambridge MA. Note the use of the word "In:" and the difference in which the names of the authors and the names of the editors are presented: editors' names are listed with their initials first. However, when the book listed without reference to authors of particular chapters, editors are considered the authors, in which case the item will be listed as: [2] Rumelhart, D.E. and McClelland, J.L. [editors], (1987). Parallel Distributed Processing: Vol. 1, MIT Press, Cambridge MA.

85

(iv) Dissertations; Theses and Research Reports Dissertations, theses and academic research reports are listed using the format below: Author(s), (year). Title in italics. Type of publication, Research Group, Name of institution, Country. For example: [1] Peel, C. (1995). Aspects of Neural Networks for Modelling and Control. PhD Thesis, University of Newcastle-Upon-Tyne, UK. [2] Bloggs, J. and Other, A.N. (1998). The Effects of Vodbull on Class Attendance. Research Report No. 123, Social Impact Research Group, Smirnoff Institute of Technology, Vladistock, Russia.

(v) Company Reports and Manuals Sometimes, students may need to cite material contained in publications by companies and from manuals. In such cases there are no named individuals for authors. Use the format below: Name of company or organisation, (year). Title in italics. Place of publication. For example: [1] Mathsoft Inc., (1999). Mathcad 2000 Reference Manual. Cambridge, MA.

(vi) Information from the www (internet) Nowadays, much information can be obtained from the internet, typically websites but sources include newsgroups and on-line forums. The format to use for such publications is: Name of Author(s) or company or organisation, (year), Title of article, URL, date found. The URL (Uniform Resource Locator) is the full internet address of the article. Due to the transient nature of on-line information, it is important to include the date when the information is retrieved. For example: [1] Tham, M.T., (1997). Distillation: an introduction, http://lorien.ncl.ac.uk/ming/distil/distil0.htm, 30 May 2001. [Please minimize the references from internet in FYP report].

86

(vii) Personal Communications Sometimes, students may have used information passed on by a colleague or another person, via a phone conversation; letter; email or other forms of communication. Students may, and should, include these in the reference list. The format to use is: Name, (year). Personal communication, Affiliation of named person. For example: [1] Blogg, J. (1996). Personal communication, University College London, UK.

87

Appendix G – InTra Log Book Format Week:

Date:

Time:

Activity Title: Supervisor:

Department: ACTIVITY REPORT

88

1