USER MANUAL

USER MANUAL myCPD 2.0 System Module: SUPERVISOR Document No.: myCPD/User Manual/M1/1 Version 1.0 Published by ... Change the URL to http://mycpd2.moh...

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Online Monitoring of Continuing Professional Development System, Ministry of Health Malaysia

USER MANUAL myCPD 2.0 System Module: SUPERVISOR Document No.: myCPD/User Manual/M1/1 Version 1.0

Published by

PERSADA DIGITAL SDN BHD

B-15-2, BLOCK B, BISTARI DE KOTA JALAN TEKNOLOGI 3/9, KOTA DAMANSARA, 47810 PETALING JAYA, SELANGOR

myCPD USER MANUAL Document No.: myCPD/User Manual/M1/1

REVISION HSTORY Version

Date

Update By

1.1

13/12/2016

Zuraini Ariffin

1.2

06/02/2017

Zuraini Ariffin

Author Draft

1. Change the URL to http://mycpd2.moh.gov .my

Distribution Project Team, Project Technical Committee, Project Steering Committee

Project Team, Project Technical Committee, Project Steering Committee

2. Enter to next page if the item title is at the bottom of a table

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Table of Contents INTRODUCTION ............................................................................................................................ 4 1.0 1.1

2.0 2.1

3.0

User Login ........................................................................................................................... 6 User Login Page ......................................................................................................................... 6

User Setting ......................................................................................................................... 7 User Dashboard ......................................................................................................................... 7

User Menu........................................................................................................................... 9

3.1

Dashboard ................................................................................................................................. 9

3.2

Assign Program ........................................................................................................................ 10

3.3

User’s Program Approval ........................................................................................................ 21

3.4

User Assessment ..................................................................................................................... 31

4.0 4.1

User Information ............................................................................................................... 36 User Profile .............................................................................................................................. 36

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myCPD USER MANUAL Document No.: myCPD/User Manual/M1/1

INTRODUCTION Continuing Professional Development (CPD) is a systematic maintenance, improvement and broadening of knowledge, understanding and skills, and the development of personal qualities necessary for the execution of professional duties throughout the individual's working life. CPD can involve any relevant learning activity, whether formal and structured or informal and self-directed. With rapid advancements in medicine, it is imperative that healthcare professionals continue to keep themselves abreast with new developments that would provide better care and treatment outcomes for their patients. This user manual will serve to guide the user from other agency or ministry to conduct operation flow in myCPD 2.0 system based on user roles such as: 1. User from public and private section 2. Supervisor Role 3. Professional Regulatory Role 4. User Role 5. Provider from public and private section 6. System administrator 7. Main Admin 8. Chief of Scheme 9. Chief of Organization

Pre-requisite: The application / registration process by the user will be conducted completely online. The following are the pre-requisites before conducting the processing in myCPD system: 1. Internet Ready PC 2. Broadband Internet connection 3. Internet Explorer 9.0 and above

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Contact Person If you have any enquiries, please contact the following person based on your nature of inquiry:

Administrative Enquiries: Name:

En. Zalman Bin Mohd Fauzan (Pegawai Teknologi Maklumat F41)

Email:

[email protected]

Telephone:

03-88831455

Technical Enquiries: Name:

Zuraini Ariffin (Poject Manager)

Email:

[email protected]

Telephone:

+60 3-6141 8151

Name:

Muhamad Hazree Haris (Technical Manager)

Email:

[email protected]

Telephone:

+60 3-6141 8151

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1.0 User Login #

SCREENSHOTS / EXPLANATION 1.1

User Login Page

FG1

Figure 1.1: User Login Page EX1

Explanation: 1. To access myCPD 2.0 system, user need to use the URL as below: http://www.mycpd2.moh.gov.my/ 2. Select language ( Bahasa Melayu or English ) 3. Click on User Tab and key in user ID ( NRIC or Passport No) and Password 4. Click icon Log In to enter the myCPD 2.0 system

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2.0 User Setting #

SCREENSHOTS / EXPLANATION 2.1

User Dashboard

FG2

Figure 2.1: User Dashboard EX2

Explanation: After successful login, Figure 2.1 above show a dashboard screen consists of menu on left side and notifications in color-coded box, view summary events and announcement by administration on right side. Menu involved divided by two categories:1. User Setting a. User – System will appeared user HCP position. b. Change Role – System will appear role information assigned by administrator c. Change HCP – System will appear list of HCP registered. User can change HCP selection and data will appeared accordingly based on the selection. d. My Schedule – System will appear schedule information by daily and monthly

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SCREENSHOTS / EXPLANATION 2. User Menu a. Planned Program List of approved program by supervisor will be appeared. b. Unplanned Program User has to submit the unplanned program attended to be approved by supervisor for collecting CPD point’s purposes. c. Program Assessment List of program to be attend / attended by user d. Log Book Report of CPD Point attended by user based on yearly

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3.0 User Menu #

SCREENSHOTS / EXPLANATION 3.1

Dashboard

FG3

Figure 3.1: Dashboard User EX3

Explanation: 1. Figure 3.1 as the above will appear after click on “Dashboard” menu. The information below will be appeared:a. Last user login to myCPD 2.0 system. b. Total of Program Pending Approval, Planned Point Approval, Pending User Assessment and Unplanned Approval. User can click on View List icon for details. c. List of latest announcement created by Administrator

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SCREENSHOTS / EXPLANATION 3.2

Assign Program

FG3

Figure 3.2: Assign Program EX3

Explanation: 1. Figure 3.2 as the above will appear after click on “Assign Program” menu. There was 2 submenu under Assign Program such as:a. New Assign. Contains list of approval program by supervisor b. History Contains list of wish list program selected by user to be attend

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SCREENSHOTS / EXPLANATION 3.2.1

New Assign

FG3

Figure 3.2.1: New Assign EX3

Explanation: 1. Figure 3.2.1 as the above will appear after click on “New Assign” sub-menu. There was divided by 2 type of tab related with “Assign By user” and “Assign By Program”

EX3.1

Assign By User Below are the user interface for “Assign By User”. The program will be assigned by supervisor based on CPD User

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SCREENSHOTS / EXPLANATION

FG3.1

Figure 3.2.1: Assign By User EX3.1

Explanation: 1. Supervisor can search the CPD user based on full name and the minimum characters are three. 2. Figure 3.2.1 as the above will appear after click on information below will be appear. There are:-

icon. The list of

a. CPD User Name b. Identity No c. HCP

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SCREENSHOTS / EXPLANATION

FG3

Figure 3.2.1: Search Program Information EX3

Explanation: 1. Figure 3.2.1 as the above will appear after click on

icon.

2. User can search the program information based on item below:a. Event Name (minimum 3 character(s)) b. Start Date c. End Date d. Program Name (minimum 3 character(s)) e. Selection of provider name (minimum 3 character(s)) 3. By clicking program are:-

icon, list of program(s) will be appear. The information of the

a. Program Name b. Provider c. Start Date d. End Date

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SCREENSHOTS / EXPLANATION

FG3

Figure 3.2.1: Event and Program Details EX3.1

Explanation: 1. Figure 3.2.1 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. Event Details  Event Name  URL  Program Name  Target User  Start  End  Program Description b. Provider Information  Provider Name 14

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SCREENSHOTS / EXPLANATION  Phone / Fax Number  E-mail  Web  Contact Person  List of Target Group Contains list of HCP group under event / program. 3. By clicking

EX3.1

icon, selected HCP group will be assigned.

Assign By Program Below are the user interface for “Assign By Program”. The program will be assigned by supervisor based on event / program.

FG3.1

Figure 3.2.1: Assign By Program EX3.1

Explanation: 1. Supervisor can search the program information based on item(s) below:a. Event Name (Minimum three character(s)) 15

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SCREENSHOTS / EXPLANATION b. Start Date c. End Date d. Program Name (Minimum three character(s)) e. Selection of Provider Name (Minimum three character(s)) 2. Figure 3.2.1 as the above will appear after click on information below will be appear. There are:-

icon. The list of

a. Program Name b. Provider c. Start Date d. End date

FG3.1

Figure 3.2.1: Event / Program Details EX3.1

Explanation: 1. Figure 3.2.1 as the above will appear after click on

icon.

2. Below are the information that will be appear:16

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SCREENSHOTS / EXPLANATION a. Event Details  Event Name  URL  Program Name  Target User  Start  End  Program Description b. Provider Information  Provider Name  Phone / Fax Number  E-mail  Web  Contact Person  List of Target Group Contains list of HCP group under event / program.  By clicking record.

icon, list user will be appear based on program

FG3.1

Figure 3.2.1: List of Available User(s)

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SCREENSHOTS / EXPLANATION

EX3.1

Explanation: 1. Figure 3.2.1 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. CPD Full User Name b. Identity Name c. HCP 3. Click checkbox to assign the user 4. By clicking

3.2.2

icon, the logbook information for selected user will be appear.

History

FG3

Figure 3.2.2: History EX3

Explanation: 1. Figure 3.2.2 as the above will appear after click on “History” sub-menu. There was a tab related with “Assign by Program”. 18

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SCREENSHOTS / EXPLANATION 2. The information for assign program can be search based on the item below:

Full Name ( minimum 3 character )



Event/Program Name ( minimum 3 character )



Start Date



End Date



Selection of Provider Name

3. Upon clicking the 

CPD User Name



Program Name



Start Date



Status of Program

icon, the list of summary program will be appear:-

FG3

Figure 3.2.2: Program Details EX3

Explanation: 1. Figure 3.2.2 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. Program Details  Event Name 19

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SCREENSHOTS / EXPLANATION  URL  Program Name  Target User  Start  End  Program Description b. Provider Information  Provider Name  Phone / Fax Number  E-mail  Web  Contact Person

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SCREENSHOTS / EXPLANATION 3.3

User’s Program Approval

3.3.1

Approval

FG3

Figure 3.3.1: Approval Menu EX3

Explanation: 1. Figure 3.3.1 as the above will appear after click on “Approval” sub-menu. There was divided by 2 type of tab related with “Planned Program” and “Unplanned Program”

EX3.1

Planned Program 1. Planned Program tab are for supervisor to approve CPD point for user. 2. Information can be search based on item below:a. Program Name ( Minimum 3 character ) b. Start Date

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SCREENSHOTS / EXPLANATION c. End Date d. Selection of Provider Name 3. Upon clicking

icon, the information below will be appear:-

a. CPD User b. Program Name c. Date d. A ( Attend ) e. T (Total Day(s)) f.

CPD Point

FG3

Figure 3.3.1: Approval Point EX3

Explanation: 1. Figure 3.3.1 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. CPD User b. Program c. Date d. A ( Attend ) e. T ( Total of day(s)) f.

Point

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SCREENSHOTS / EXPLANATION 3. Upon clicking

icon, CPD point for selected CPD user will be approved.

FG3

Figure 3.3.1: Reject Point EX3

Explanation: 1. Figure 3.3.1 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. CPD User b. Program c. Date d. A ( Attend ) e. T ( Total of day(s)) f.

Point

3. Upon clicking

icon, CPD point for selected CPD user will be reject.

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SCREENSHOTS / EXPLANATION

FG3

Figure 3.3.1: Program Details EX3

Explanation: 1. Figure 3.3.1 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. Program Details  Event Name  URL  Program Name  Target User  Start  End  Program Description b. Provider Information  Provider Name  Phone / Fax Number  E-mail  Web

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SCREENSHOTS / EXPLANATION  Contact Person

FG3

Figure 3.3.1: Unplanned Program EX3.1

Unplanned Program 1. Unplanned Program tab are for supervisor to approve CPD point for unplanned program only. 2. Information can be search based on item below:a. Unplanned Program ( Minimum 3 character ) b. CPD User Name c. Start Date d. End Date 3. Upon clicking

icon, the information below will be appear:-

a. CPD User b. Program Name c. Date

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SCREENSHOTS / EXPLANATION d. Category e. CPD Point 4. Upon clicking

icon, attachment for selected user will be appear.

FG3

Figure 3.3.1: Approve Unplanned Point EX3

Explanation: 1. Figure 3.3.1 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. CPD User b. Program Name c. Date d. Category e. Point 3. Upon clicking

icon, CPD point for selected CPD user will be approved.

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SCREENSHOTS / EXPLANATION

FG3

Figure 3.3.1: Reject Unplanned Point EX3

Explanation: 1. Figure 3.3.1 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. CPD User b. Program Name c. Date d. Category e. Point f.

Upon clicking

icon, CPD point for selected CPD user will be reject.

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SCREENSHOTS / EXPLANATION

FG3

Figure 3.3.1: Program Details EX3

Explanation: 1. Figure 3.3.1 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. Program Details  Event Name  URL  Program Name  Target User  Start  End  Program Description b. Provider Information  Provider Name  Phone / Fax Number  E-mail  Web

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SCREENSHOTS / EXPLANATION  Contact Person

3.3.2

History

FG3

Figure 3.3.2: History EX3

Explanation: 1. Figure 3.221 as the above will appear after click on “History” sub-menu. There was divided by 2 type of tab related with “Planned Program” and “Unplanned Program” Planned Program 1. Supervisor can search the planned program based item below:a. Program Name ( Minimum 3 character ) b. Start Date c. End Date d. Selection of Provider Name

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SCREENSHOTS / EXPLANATION 2. Upon clicking the icon, the summary information for program will be appear based on CPD User record such as item below:a. CPD User b. Program Name c. Date d. Point e. Status

FG

Figure 3.3.2: History EX3

Explanation: 1. Figure 3.3.2 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. Program Details  Event Name  URL  Program Name  Target User  Start

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SCREENSHOTS / EXPLANATION  End  Program Description b. Provider Information  Provider Name  Phone / Fax Number  E-mail  Web  Contact Person

3.4

User Assessment

FG3

Figure 3.4: User Assessment

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SCREENSHOTS / EXPLANATION

EX3

Explanation: 1. Figure 3.4 as the above will be appear after click on “User Assessment” menu. There was divided by 2 type of tab that related with “Submitted Assessment” and “Pending Assessment” 2. Supervisor can search the planned program based item below:a. Program Name ( Minimum 3 character ) b. Start Date c. End Date d. Selection of Provider Name 3. Upon clicking the icon, the summary information for program will be appear based on CPD User record such as item below:a. CPD User b. Program Name c. Date d. A ( Attended ) e. T ( Total of Days)

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SCREENSHOTS / EXPLANATION

FG2

Figure 3.4: User Assessment EX3

Explanation: 1. Figure 3.4 as the above will appear after click on

icon. 33

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SCREENSHOTS / EXPLANATION 2. Below are the information that will be appear:a. Bahagian A: Maklumat Diri b. Bahagian B: Reaksi c. Bahagian C: Pembelajaran d. Ulasan cadangan ( Jika Ada ) 3. Upon clicking

icon, information will be saved in the database.

FG3

Figure 3.4: Program Details EX3

Explanation: 1. Figure 3.4 as the above will appear after click on

icon.

2. Below are the information that will be appear:a. Program Details  Event Name  URL  Program Name  Target User  Start  End 34

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SCREENSHOTS / EXPLANATION  Program Description b. Provider Information  Provider Name  Phone / Fax Number  E-mail  Web  Contact Person

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4.0 User Information #

SCREENSHOTS / EXPLANATION 4.1

User Profile

FG4

Figure 4.1: User Profile Information EX4

Explanation: Figure 4.1 above show a dashboard screen consists of menu to update user information. The sub-menu involved are :1. Update profile 2. Register New HCP 3. Update HCP Info 4. Update Password

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SCREENSHOTS / EXPLANATION 4.1.1

Update Profile

FG4

Figure 4.1.1: Update Information Form EX4

Explanation: Figure 4.1.1 above show a screen contains user information form that can be update by user. There are:1. Full Name 2. Identification Type 3. My Card No 4. Telephone Number 5. Extension Number 6. Mobile Number 7. E-mail 8. Mailing Address

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SCREENSHOTS / EXPLANATION 4.1.2

Register New HCP

FG4

Figure 4.1.2: HCP Registration Form EX4

Explanation: Figure 4.1.2 above show a screen contains HCP registration form that can be submitted by user via online. The information that has to be key-in by user are:1. HCP Category 2. Grade of Post 3. Full Registration Number 4. NSR Number ( If applicable ) 5. Selection of organization name 6. Supervisor 7. Click

icon to update HCP information 38

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SCREENSHOTS / EXPLANATION 4.1.3

Update HCP Information

FG4

Figure 4.1.3: Update HCP Information EX4

Explanation: 1. Figure 4.1.3 above show a screen contains HCP Information after click menu “Update HCP info. 2. The information contains list of HCP category that related with user. Each of HCP category contains information for organization, supervisor, grade of post, organization address, full registration no and NSR No. 3.

Click

icon to edit HCP information.

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SCREENSHOTS / EXPLANATION

FG4

Figure 4.1.3: Update HCP Info (Edit) EX4

Explanation: 1. Figure 4.1.3 above show a screen contains HCP Information after click

icon

2. The information contains list of HCP category that related with user. Each of HCP category contains information for organization, supervisor, grade of post, organization address, full registration no and NSR No. 3. Click

icon to save the HCP information

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SCREENSHOTS / EXPLANATION 4.1.4

Update Password

FG4

Figure 4.1.4: Update Account Password

EX4

Explanation: Figure 4.1.4 above show a screen contains update account password form that can be updated by user via online. The information that has to be key-in by user are:1. Old Password 2. New Password 3. Confirmation Password 4. Click

icon to update the password

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